Logistics Assistant - Baidoa (National Position) - Somalia

Baidoa

Organization: NRC - Norwegian Refugee Council
Location: Baidoa
Grade: Junior level - Junior
Occupational Groups:
- Administrative support
- Logistics
- Emergency Aid and Response
- Education / Training
- Supply Chain
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

NRC has been active in Somalia since 2004 with four area offices in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).

NRC’s Eastern Africa and Yemen operation comprises of large-scale multi-country humanitarian and early recovery interventions spread across seven countries (Kenya, Somalia, Ethiopia, Djibouti, Yemen, Eritrea, South Sudan, Uganda and Tanzania). NRC’s overall strategy in the region is to enhance protection and promote the rights of displaced people in humanitarian need by improving living conditions and seeking durable solutions. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.

The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities.

Job description

Generic responsibilities
Adhere to NRC policies, tools, handbooks and guidelines
Assist with the implementation of the support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function

Specific responsibilities
Ensure all procurement processes are in compliance with logistics handbook and donor requirements.
Preparation of RFQs, getting quotations, prepare bid analysis and upload POs.
Liaise with suppliers to ensure prompt and accurate delivery of goods and services.
Assist with Organizing of transport of materials according to procedures on a timely manner
Manage inventory list for the Baidoa field office and update when new items are bought
Ensure accurate inventory reports are sent to the logistics coordinator on a timely manner.
Ensure there is a proper filing system for procurement documents for easier retrieval and when needed and also an archive for old documents.
Assist program staff in preparation of the procurement plans
Ensure correct documents are used at the warehouse while receiving, storing and issuing goods
Ensure each item at the warehouse has a stock card and is updated promptly to ensure accuracy of records.
Ensure the warehouse is well arranged and clean at all times
Facilitate the receiving and dispatching of supplies and project materials to the respective field offices on a timely manner.
Ensure the monthly stock reports are accurate and shared on a timely manner with the logistics coordinator
Fleet management.
In the absence of the admin, take care of all administration issue at field office.
Any other duties assigned by your supervisor

Qualifications

Higher National Diploma in Business Administration or Logistics related field preferred
Minimum of 3 years of experience in a similar role
Experience from working as a Support Function Officer in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
knowledge of English
Ability to work under pressure
Accuracy and attention to detail
Willingness to work long hours
Basic computer skills

We offer

Commencement: As soon as possible
Contract Duration: 1 year with possibility of extension
Duty Station: Baidoa
Salary/Benefits: According to NRC's general directions.
The candidate is to observe NRC's four core values dedication, innovation, inclusivity, accountability and the Code of Conduct for all staff