Supply Associate, G6 Fixed Term, Tripoli Libya .For Libya Nationals Only (Re-advertisement)

The World's leading Child's rights organisation is looking for a dynamic, passionate and talented individual who will fill the newly established position in the supply department. If you meet this criteria, we look forward to hear from you!

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Job organizational context

The Generic Job Profile for a Supply Assistant at the G-6 level is to be used in a UNICEF country office, reporting directly to a Supply professional who is at level 2.

Purpose for the job

Under the supervision of the Supply and Logistics Officer, the supply assistant, provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement of the country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.

At the G-6 level, the below tasks are expected to be carried out with a high level of independence.

III. Key functions, accountabilities and related duties/tasks

Summary of key functions/accountabilities:

1. Receives supply requisitions, ensuring accuracy of specifications of items, and confirms availability of funds, obtaining additional information from the programme sections as necessary. Monitors assigned requisitions to ensure completion of procurement actions in a timely manner.
2. Obtains quotations, issues invitation to bids to approved and listed suppliers; arranges and participates in bid openings with the Supply Manager, compiles price tabulations with price ratings and recommendations for order placement, prepares CRC submissions for finalization by the Supply Manager.
3. Corresponds with programme Sections/Field offices and suppliers on supply and procurement matters.
4. Generates and compiles a variety of warehouse reports from vision and monitoring reports from the supply dashboard/pipeline reports.
5. Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
6. Drafts submissions to Contract Review Committee.
7. Maintains supplier database and files with full information, in accordance with UNICEF supply guidelines.
8. Prepares Direct Orders (Purchase Orders) against existing Long Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements
9. Quality control and ensure accuracy of UNITRACK generated stock reports and monthly reconciliation of stock inventory reports from different offices. Prepares monthly stock reports on management performance indicators for warehousing operations.
10. Maintains purchase order/contract files with all required procurement documentation (POs, invoices, delivery receipts, payment requests, correspondence, etc).
11. Responsible for conducting local market surveys on ongoing basis.
12. Correspond with offshore suppliers when required and Copenhagen for standard warehouse items and obtain LPA when required

13. Conduct market research for new products and new supplier source as well as updating new product technology

IV. Impact of Results

The capacity of the supply assistant to effectively and efficiently carry out the above duties contributes to the efficient planning, management and oversight of cost effective procurement, contracting, inventory, storage and delivery of supplies and related services directly impact on program delivery of goals and results. This in turn contributes to maintaining/enhancing the credibility of UNICEF as an effective and responsible manager of funds entrusted to the organization and to furthering UNICEF image as a competent organization for delivering cost effective and sustainable program results.

V. Competencies and level of proficiency required (please base on UNICEF Competency Profiles)

Core Values

 Commitment
 Diversity and inclusion
 Integrity

Core competencies
 Communication (II)
 Working with People (II)
 Drive for Results (II)
Functional Competencies:

 Analyzing (II)
 Applying Technical Expertise (II)
 Planning & Organizing (II)
 Following Instructions and Procedures (II)

VI. Recruitment Qualifications

Education: Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.

Experience: Minimum 6 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required.
Familiarity with UNICEF, UN supply procedures and systems is an asset.

Language Requirements: Fluency in both oral and written English and Arabic is required.