Human Resources Officer

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Established in 2009, UNOPS Ethiopia Office has been providing services to various partners, including the government of Ethiopia, UN agencies such as WHO, UNHCR and WFP, and other international organizations. In 2014, the UNOPS Executive Director decided to establish the UNOPS Ethiopia Operational Hub (ETOH), which manages and coordinates the UNOPS activities in Ethiopia, as well as Sudan and Djibouti.

UNOPS ETOH activities range from tailor-made administration, operations, human resources and logistics support for implementation of development and humanitarian projects; infrastructure and procurement management services; and advisory services to partners to facilitate effective procurement, supply and financial management.

Accordingly, OH HR Officer will be responsible for managing the human resources work of the Ethiopia Office and its projects, as well as advising and guiding other country offices under ETOH with managing their human resources. He/she will be expected to meet and exceed the organizations performance and delivery goals and targets, and coach and advise relevant managers and personnel.

• Full compliance of HR activities with UN rules and regulations, UNOPS policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
• Continuous analysis of corporate HR strategy and policies, assessing the impact of changes and making recommendations on their implementation in the ETOH. Continuous research of the matters related to conditions of service, salaries, allowances and other HR policy matters.
• Advice to senior management on HR new practices and their implementation (succession planning, career development and transition), strategic recruitment, advice on contract modalities, learning plan and performance evaluation).
• ETOH HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
• Development of procedures and practices that contribute to enhanced and improved HR management across ETOH.
• Supports OH Head of Support Services and management with drafting and review of personnel related parts of operational budgets, and assist Project Managers with budget planning for HR components of projects, as required;
• Plan, organize and regularly provide capacity building to relevant OH units and personnel

• Management of transparent and competitive recruitment and selection processes including updated job descriptions, proper job classification, vacancy announcement, screening of candidates, organization and chairing of interview panels, making recommendations on recruitment.
• Development and maintenance of database of job applications.
• Advice to office management on staff member competencies; Advice personnel on career development and training needs through the PRA/PER.
• Advice to project managers on transparent and competitive process for project recruitment, adequate TOR describing terms of payment based on results, standard matrix of recruitment processes and request for contracts. Continuous monitoring of the entire UNOPS project recruitment process.
• Full compliance of the guidelines of the Appointment and Selection Panel.
• Advice to management in contracts guidelines pertaining to compliance. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through oneUNOPS.
• Management of the personnel entitlements and position funding delegated to the HR Unit. Close communication with relevant UN bodies and local government institutions to solve personnel-related issues.
• Close communication with regional and HQ focal points pertaining to the correct administration of personnel entitlements and benefits.  

• Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, including deployment of innovative tools such as 360 evaluations.
• Implementation of effective systems for the performance evaluation, including training to supervisor for an effective use of the tool leading to career development. Advice on work plan, monitoring and performance team evaluation.
• Effective learning management including establishment of the Whole Office Learning plan and individual learning plans in collaboration with the management. Lead conduct and implementation of corporate People Survey across OH.
• Effective counselling to personnel on career advancement, development needs, learning possibilities.

• Continuous guidance, advice and counselling to HR personnel and relevant managers in Ethiopia, Sudan and Djibouti on HR issues and processes.
• Organization of training for the ETOH operations and projects personnel on HR-related topics.
• Development of ETOH learning plan in line with personnel needs in order to ensure staff is fully acquainted with UNOPS corporate regulations, rules and procedures, and the relevant tools and systems in place.
• Survey and identification of new learning opportunities to enhance the continuous professionalization of ETOH personnel.
• Design and implementation of training for ETOH operations/programme personnel on HR issues
• Sound contributions to knowledge networks and communities of practice, including UN Ethiopia Operations Management Team and HR Working Group, as well as UNOPS contracts review committees.
• Synthesis of lessons learnt and best practices in administration.

•  This is a roster announcement and vacancy  will remain open for several weeks and we will review applications and conduct assessments continuously.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.  Recruitment/internship in UNOPS is contingent on the results of such checks.

• THIS VA IS FLOATED FOR ROSTER PURPOSE. SUCCESSFUL CANDIDATE WILL BE CONTACTED  WHEN NEED ARISES. 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.