Replenishment Coordinator (SMB-SC-SO-2018-63-LD)

Company Description

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Job Description

Introduction

Do you have experience in coordinating and executing replenishment of a large store? Do you have a keen sense of customer service and enjoy building relationships with colleagues and external collaborators? Join CERN and rise to the challenge of supplying the standardized items used in the accelerators and experiments of the world's largest particle physics laboratory. CERN, take part!

With over 15,000 different products, three dedicated warehouses of 4,000 m2 and over 95,000 sales order lines per year, replenishment is one of the main activities of the Stores section. More than 12,000 purchase order lines are processed per year for a total amount of nearly 20 million Swiss Francs!

The successful candidate will join the Site Management and Buildings (SMB) department, which is responsible for maintaining and renovating the Organization's structures and infrastructures, operating the technical services of the tertiary structures and infrastructures, providing general services and guaranteeing the security of people and property on the sites. More information is available here: https://smb-dep.web.cern.ch.

Within the SMB department, the Supply Chain (SC) group provides logistics (shipping, reception and distribution of goods and waste management) and stores services for all CERN departments and for the entire user community. More information is available here: https://smb-dep.web.cern.ch/en/Service/Logistic.

The Stores (SO) section is responsible for defining standard equipment (long-term needs and recurrent use), classifying it and publishing it in the internal web-based catalogue, as well as for managing supplies, orders and running the warehouses used for storage and order preparation.

Functions

As Coordinator of the replenishment team (currently 3.5 FTEs) in the Stores section, you will have the following functions:

• Organize, execute and follow tasks related to purchase order management:

- price enquiry following CERN procurement rules;

- order processing & confirmation;

- follow-up of the document and material flows.

• Create and manage the relationship with current and new suppliers:

- regular meetings to follow the pipeline;

 - case management.

• Treat and manage CERN internal clients' demands:

- processing of recurrent and special demands;

- 2nd line support for any client request.

• Stock value monitoring:

 - align expected level of service with stock value;

- regular financial reporting.

• Define and follow the replenishment parameters in the ERP (INFOR LN):

- configure a replenishment strategy per item family;

- define and follow reorder point calculations and safety stocks.

• Key user for the ERP supporting the service (INFOR LN):

- operational procedure implementation;

- user acceptance tests.

• Replenishment coordination:

- KPIs, objectives and activity reporting;

- working closely with other CERN services (standardization, procurement, internal logistics);

- labour coordination and task assignment in the team.

Qualifications

Bachelor's degree, or equivalent relevant experience in the fields of logistics, supply chain execution, or a related field.

Experience:

The experience required for this post is:

• Demonstrated experience in procurement or supply of industrial material and in stock management (invitations to tender, order monitoring, calculation of re-order points and replenishment thresholds).
• Day-to-day use of MRP or ERP.
• Coordination of a small team.

Technical competencies:

• Replenishment.
• Warehouse and inventory management: stock management.
• Use of Office software packages.

Behavioural competencies:

• Working in teams: building and maintaining constructive and effective work relationships.
• Learning and sharing knowledge: sharing knowledge and expertise freely and willingly with others; coaching others to ensure knowledge transfer; proposing ways to improve or streamline existing procedures, processes and methodologies; learning from own successes and failures
• Managing self: remaining objective, focussed and productive in a stressful environment; focusing on solutions rather than problems.
• Communicating effectively: providing others with timely information.
• Achieving results: delivering prompt and efficient service taking into account customer needs; delivering high quality work on time and fulfilling expectations; having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.

Language skills:

• Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to draft texts for publications and/or official communications and to make oral presentations in both languages.

Additional Information

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States. (https://careers.cern/content/member-states)

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 13.07.2018.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 4-5

Job reference: SMB-SC-SO-2018-63-LD

Benchmark Job Title: Logistics Support Officer

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