Office Assistant
Sittwe
- Organization: UNWOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
- Location: Sittwe
- Grade: Consultancy - SB-1 (SC1/SC2), Service Contract, Local Contractors Agreement
-
Occupational Groups:
- Administrative support
- Women's Empowerment and Gender Mainstreaming
- Closing Date: Closed
Background
Under the guidance and supervision of the National Programme Officer, the Office Assistant provides reliable Office Assistant services.
The Office Assistant demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds.
Duties and Responsibilities
Summary of key functions:
- Office Assistant services
Competencies
1. Provides efficient office assistant services focusing on achievement of the following results:
- Collection and delivery of mail and other materials as required from and to the post office, government agencies and other institutions.
- Sorting, delivery and pick up of mail from various offices on the premises at regular intervals. Maintenance of records as required.
- Packaging/packing of material received for dispatch; labeling, inserting material in envelopes and franking outgoing mail.
- Photocopying and duplicating services.
- Logistic arrangement for outdoor meetings
- Arranging coffee/tea and drinking water for meetings
- Rendering photocopying/binding/collating services
- Visiting stationary shops for buying office stationaries and office supply
- Sending fax, pouch
- Packing of booklets, pamphlets and posters
- Distributing the UN Women publications
- Moving/rearranging office furniture as and when required
- Assisting on filing, shredding of confidential paper as and when necessary
- Checking with the home office to report and confirm successful deliveries and check assigned delivery orders
- Keeping accurate logs or records for verification of ordered deliveries
- Opens, sorts, date stamps and distributes incoming mail; collects, seals and stamps mail
- May file various documents and records as specifically instructed; may retrieve files on request
- May type labels, envelopes and/or routine forms
- Completing required paperwork with accuracy and attention to detail within a timely manner
- Be able to travel to villages/IDP camps with Supervisor as necessary
- Performs miscellaneous job-related duties as assigned by the Supervisor
Required Skills and Experience
Functional Competencies:
- Ability to sort out and organize large quantities of material for dispatch
- Understanding of UNDP operations procedures and requirements
Leadership and Self-Management
- Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Responds positively to critical feedback
Maintaining Confidentiality
- Strict Commitment to deliver the official documents with highest confidentiality without revealing any of the information.
Good communication skills
- Be able to communicate smoothly with other colleagues from UNDP and also from other organizations and agencies
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
This vacancy is now closed.
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