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Office Assistant

Mawlamyine (Myanmar)

Background

Under the guidance and supervision of the National Program Coordinator, the Office Assistant provides reliable Office Assistant services.

The Office Assistant demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds.

Duties and Responsibilities

Summary of key functions:

  • Office Assistant services

1.  Provides efficient office assistant services focusing on achievement of the following results:

  • Collection and delivery of mail and other materials as required from and to the post office, government agencies and other institutions.
  • Sorting, delivery and pick up of mail from various offices on the premises at regular intervals.  Maintenance of records as required.
  • Packaging/packing of material received for dispatch; labeling, inserting material in envelopes and franking outgoing mail.
  • Photocopying and duplicating services.
  • Logistic arrangement for outdoor meetings
  • Arranging coffee/tea and drinking water for meetings
  • Rendering photocopying/binding/collating services
  • Visiting stationary shops for buying office stationaries and office supply
  • Sending fax, pouch
  • Packing of booklets, pamphlets and posters
  • Distributing the UN Women publications
  • Moving/rearranging office furniture as and when required
  • Assisting on filing, shredding of confidential paper as and when necessary
  • Checking with the home office to report and confirm successful deliveries and check assigned delivery orders
  • Keeping accurate logs or records for verification of ordered deliveries
  • Opens, sorts, date stamps and distributes incoming mail; collects, seals and stamps mail
  • May file various documents and records as specifically instructed; may retrieve files on request
  • May type labels, envelopes and/or routine forms
  • Completing required paperwork with accuracy and attention to detail within a timely manner
  • Be able to travel to villages/IDP camps with Supervisor as necessary
  • Performs miscellaneous job-related duties as assigned by the Supervisor

Competencies

Functional Competencies:

  • Ability to sort out and organize large quantities of material for dispatch
  • Understanding of UNDP operations procedures and requirements

Leadership and Self-Management

  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Responds positively to critical feedback

Maintaining Confidentiality

  • Strict Commitment to deliver the official documents with highest confidentiality without revealing any of the information.

Good communication skills

  •  Be able to communicate smoothly with other colleagues from UNDP and also from other organizations and agencies

Required Skills and Experience

Education:

  • High School completion certificate (Secondary education desirable)

Experience:

  • At least 2 years of work experience in the related area.

Language Requirements:

  • Good knowledge of the local languages of the duty station is preferred
  • Minimum knowledge on written and oral communication skill in English is required
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UN WOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
  • Location: Mawlamyine (Myanmar)
  • Grade: SB-1, Service Contract, Local Contractors Agreement - Administrative support
  • Occupational Groups:
    • Women's Empowerment and Gender Mainstreaming
    • Administrative support
  • Closing Date: 2018-08-31

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