Procurement Officer

Field Procurement &/or Logistics Department

Internal Vacancy Announcement

Procurement Officer, Grade 14

Deadline for Applications

01 October 2018

Contract Type & Duration

Fixed Term – 3 years

••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••

Vacancy Announcement Number

LF/18/2018

Duty Station & Department

Lebanon Field Office / •Field Procurement &/or Logistics Department

UNRWA encourages applications from qualified women and welcomes applications from qualified candidates with disabilities.

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for professionals like you.

UNRWA's human development goals

UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. UNRWA has identified four human development goals as the focus of the Agency's operations in committing to fostering human development of Palestine refugees by helping them to: lead long and healthy lives, acquire knowledge and skills, achieve decent standards of living and enjoy human rights to the fullest possible extent.

How can you make a difference? 

You will be joining a team of around 3000 staff in the Lebanon Field Office working to foster the human development of some 470,000 registered Palestine refugees.••

The Procurement Officer will be responsible for:

The main responsibilities include:

Plans, develops and manages all procurement and contractual aspects•• related• to• procurement• of• diverse• products as assigned; receives and reviews requisitions of List of Requirement/PR, and establishes and maintains work programme and schedule for ongoing and newly-planned procurement tasks; Prepares•• submissions to the Local•• Committee•• for• Procurement (LCP)/Agency• Committee for• Procurement• (ACP)review• and subsequent• approval• by• the•• awarding•• authority•• ensuring full compliance with requirements for relevant documentation; prepares all competition documentation including the bid evaluation summary, analysis• sheets• and• evaluations• of• quotations• received;• reviews different award options ensuring user acceptance of offers received against requirements Oversees adherence to contractual agreements recommendation,• amendments and extensions of contracts;• advises concerned parties on contractual rights and obligations; monitors contract cycle management and ensures that contracts are closed and filed•• in•• timely•• manner;•• reviews•• contract•• performance evaluations; supervises and maintains samples received for further contractual reference;••••••• Advises requisitioning units and recipients on the full range of contractual issues; provides support and guidance at all stages of the contracts procurement cycle, identifies related complex problems and• recommends necessary solutions; prepares reports on• procurement activities and• achievements and keeps the Procurement Department management fully informed on progress and issues as they arise; Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the situation, patterns and availability of services; Prepares reports on• procurement activities and• achievements and keeps the Procurement Department management fully informed on progress and issues as they arise; Evaluates reports of criticism of material or deviations on commodities• received• from• users• or• inspection• companies,• and follows up with all parties concerned until replacement and disposal actions are made in an appropriate manner; Performs such other duties as may be assigned.••

Conditions of service•

Monthly basic salary L.L. 2,211,858

Other benefits include:

• Provident Fund contribution (15% of basic salary paid by the Agency)

• Dependency allowances, Dependent spouse: L.L 60,000 per month

••• Dependent child: L.L 33,000 per month

• 30 days of annual leave

• Compulsory medical insurance

To qualify for this position, you will need:

Education

University degree in business administration, supply chain management, procurement, logistics contract law, or related fields.

.

Work

experience

At least four years' experience in procurement and logistics.

Language(s)

Excellent command of spoken and written English

You will also need to demonstrate the following competencies:

Accountability

•         Takes ownership for all responsibilities and honours commitments

•         Delivers agreed outputs within prescribed time, cost and quality standards

•         Follows and is aware of all relevant organizational regulations and rules

Continuous Learning

•       Keeps abreast of new developments in own occupation/profession

•       Actively seeks to develop oneself professionally and personally

•       Contributes where possible to the learning of colleagues and subordinates

•       Shows willingness to learn from others

•       Seeks feedback from and provides feedback to colleagues to learn and improve

Planning & Monitoring

•         Identifies priority activities and assignments; monitors progress and adjusts priorities as required

•         Allocates appropriate amount of time and resources for completing work with maximum impact and efficiency

•         Monitors and adjusts plans and actions as necessary

Professionalism

•         Excellent knowledge of statistical analysis tools

•         Good analytical skills

•         Technological awareness

Desirable Qualifications

•         Basic professional certification from an acknowledged professional procurement or •logistics organisation;

•         Membership in an acknowledged procurement or logistics professional organisation;

•         Valid driving license.

Additional Information

The incumbent maybe required to carry out local market research to identify local potential Suppliers, as well as carry out field local market visits to identify the capability of the local Suppliers.

For guidance on how to prepare for competency-based interviews:

https://careers.un.org/lbw/home.aspx?viewtype=AYI

Recruitment in UNRWA Lebanon – How it works:

https://jobs.unrwa.org/frmFieldAnnouncementsList.aspx?id=3

How to apply

To start the application process, applicants are required to register at http://jobs.unrwa.org by creating a personal profile and completing UNRWA Personal History Form. Only applications received through http://jobs.unrwa.org will be considered. Due to the large number of applications received for UNRWA vacancies, only applicants short-listed for interview will be contacted. Please ensure that the e-mail address that you will indicate in your Personal History Profile is accurate, candidates shortlisted for test or interview will only be contacted by e-mail. No follow up phone calls will be made.

The United Nations does not charge fees at any stage of the recruitment process. The United Nations does not concern itself with information related to bank accounts.

•

General information

This vacancy notice is open only to internal candidates (fixed-term) working at UNRWA Lebanon Field. (Individual Service Provider, Daily Paid, UNOPS and UNV are considered as external Candidates).

UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking work environment. Non-staff applications will not be considered.

The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description

Date of issue: 18 September 2018