Programm Finance Analyst

Under the overall guidance and direct supervision of the Head of Finance and in close collaboration and guidance of the DCDO, the Programme Finance Analyst provides leadership in execution of programme finance services ensuring effective and transparent utilization of financial resources and integrity of financial services.

The Programme Finance Analyst promotes a client-oriented approach consistent with UNDP rules and regulations. As part of the quality assurance of programme implementation the incumbent endeavors to identify anomalies in project work and implement remedial actions as well as conduct periodic monitoring of dashboards and exceptions.

The Programme Finance Analyst could supervise temporary support staff if needed and backstops other peers in the Finance Unit.

The Programme Finance Analyst works in close collaboration with the Programme Management Support Unit, Programme and Operations teams in the CO, RSCA and UNDP HQ for resolving complex programme finance related issues.

Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
•    CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
• Supports the Implementation of cost sharing and trust fund agreements

Provides support to CO programme management, ensures the optimal cost recovery focusing on the achievement of the following results:

• Development and follow up on Programme Portfolio Pipeline and Project Tree in Atlas. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of AWPs status.
• Programme Financial resources management through planning, guiding, controlling of the resources.
• Preparation and monitoring of development projects’ budgets, modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger.
• Provision of the information/reports on the situation/status in programme, identification of operational and financial problems, proposal of solutions.
• Accuracy verification of Combined Delivery Reports and follow-up on their signing by both UNDP and National Counterparts.
• Regular monitoring of the CO delivery
• Provision of advice on reporting
• Preparation of reports including donor reports
• Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies.
• Timely preparation of DPC tables as well as action in Atlas, implementation of the income tracking system and follow up on cost recovery.
• Monitoring of NEX/NIM advances and provision of researched information for the audit of NEX/NIM projects, implementation of audit recommendations.
• As part of the Quality Assurance of programme implementation, conducts spot checks to identify anomalies and implement remedial actions. Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor.
• Supports in Operational and Financial Closure of projects and clearing outstanding balances/open items.

Provides support to implementation of the resources mobilization strategy focusing on achievement of the following results:

• Drafting of cost sharing and trust fund agreements and obtaining of clearances from HQ if necessary.
• Monitoring of cost-sharing contributions, preparation and uploading of all supporting documents in DMS-Revenue.
• Pipeline management
• Guidance to the executing/implementing agencies on routine implementation of projects, tracking use of financial resources.
• Develop capacities of implementing partners in programme financial management particularly in ensuring proper record keeping and accountability of funds.
• Advice to Project staff on UNDP administrative and NEX/NIM reporting, in particular, on budgetary issues.
• Organization of training for the Operations/Project/Programme Staff on programme finance management
• Synthesis of lessons learned and best practices in programme and programme finance.

Delivery - Ability to get things done while exercising good judgement

Communication –Ability to listen, adapt, persuade and transform

People Management - Ability to improve performance and satisfaction

Leadership - Ability to persuade others to follow

Innovation - Ability to make new and useful ideas work

Technical/Functional

Building Strategic Partnership: Experience in contributing skills and knowledge with demonstrated ability to advance innovation and continous improvement, in professional area of expertise

Resources Mobilization: Ability to  exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Resources Mobilization

Organizational Learning and knowledge sharing: Experience in catalyzing new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Education:

University Degree in Finance, Accounting, Business or Public Administration

Experience:

 5 years of progressively responsible financial management or accounting experience is required, with knowledge of programme or project finance desirable. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems. Knowledge of IPSAS and/or IFRS required.

UNDP Accountancy & Finance Test required

Language Experience:

Fluency in English with good verbal and written skills as well as the national language

Application Procedure:

This vacancy announcement is for qualified South Sudanese nationals only

To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received through http://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP South Sudan vacancies, only applicants short-listed for written test and interview will be contacted.

General Information

UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified female candidates and persons with disabilities.

UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.

UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.

The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts.

• Fluency in both spoken and written English
• Knowledge of Arabic will be an added advantage.