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Internship with the Central Procurement Unit UNDP

New York City (United States of America)

Background

UNDP, the global development network for the United Nations system, is present in over 170 countries and territories and is uniquely equipped to help developing countries build sustainable capacity to achieve the Sustainable Development Goals (SDGs). In support of this, UNDP offers a wide range of solutions to global, regional and national development challenges through a comprehensive knowledge network, expert practitioners and focused strategic areas of support.

The Central Procurement Unit (CPU), based in New York, provides procurement support services for UNDP business units by centrally coordinating all procurement transactions over $5K. It serves central bureaus within UNDP to ensure cost and time efficiency, required compliance and added value to clients. Those central bureaus identify procurement needs and make decisions, while CPU provides procurement services and guides the client through the process and decides on the best sourcing strategy. Routing procurement requests through CPU will lead to a quicker turn-around time, and a higher quality, cost effective outcome.

Duties and Responsibilities

Under the direct supervision of the Chief of CPU and Procurement Focal Points, the intern will be entrusted different tasks to support the Central Procurement Unit and by providing support to the CPU buyers in various procurement tasks for UNDP, the intern will be:

  • Drafting contracts for new vendors and other procurement related documents needed throughout the development of each procurement case;
  • Attending desk reviews and interviews with CPU buyers and drafting evaluation reports;
  • Attending other CPU related meetings and taking notes thereof;
  • Coordinating the logistics of candidates’ interviews and setups;
  • Reviewing, analyzing and updating the clients’ feedback surveys and CPU website;
  • Supporting in the preparation of Standard Operating Procedure (SOP) documents for CPU contract management;
  • Preparing draft evaluation reports for procurement processes as requested by CPU buyers;
  • Notifying CPU clients about upcoming contract expirations and following up on expired/archived contracts;
  • Maintaining of the contract database;
  • Supporting of future recruitment of CPU interns;
  • Assisting in market research tasks for the preparation of documents prior to the launching of tenders.

Competencies

InnovationAbility to make new and useful ideas work.

DeliveryAbility to prioritize work and follow a chain of command structure.

Technical/Functional

Ability to efficiently use the MS Office package (Word, Excel, Outlook).

AnalyticalExcellent research skills, combined with a proven analytical aptitude and ability to tap into a vast array of traditional and new knowledge sources.

CommunicationExcellent writing skills, as well as strong analytical aptitude and strong communication skills in a team setting.

OrganizationalStrong organizational, time management, communication and interpersonal skills. Ability to work flexibly.

Team workDemonstrates intercultural sensitivity in a multicultural environment.

Additional skillsDemonstrates integrity and fairness, by modeling the UN/UNDP’s values and ethical standards;

Promotes the vision, mission and strategic goals of UNDP;

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Required Skills and Experience

Education:

  • Students in development, business, international relations, law or related fields who are currently: i) enrolled in a graduate school programme (second university degree or equivalent, or higher); or ii) enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (iii) have graduated with a university degree and, if selected, must start the internship within one-year of graduation.

Experience:

  • No professional experience necessary.

Language Requirements:

  • All applicants must be fluent in both written and spoken English;
  • Additional UN languages are a distinct advantage.

Availability:

Availability for the full 6 months is required.

Financial Arrangements:

UNDP does not pay for internships. The costs associated with the internship must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation, visa cost etc.

Further Career Opportunities:

The purpose of internships is not to lead to further employment with UNDP but to complement an intern's studies. However, a number of interns, having completed their studies and met the necessary requirements, have gone on to further assignments with the UNDP or elsewhere in the United Nations system.

Starting Date

The intern is expected to start as soon as possible, but no later than 7 January 2019.

Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNDP - United Nations Development Programme
  • Location: New York City (United States of America)
  • Grade: Internship
  • Occupational Groups:
    • Operations and Administrations
    • Procurement
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2018-12-28

What does it mean?

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