Deputy Programme Manager

Under the overall supervision of the Programme Manager, the Deputy Programme Manager will be required to perform the following duties and responsibilities:

The Deputy Programme Manager is responsible for overseeing the performance all project activities. He/she will, as required, assist the Programme Manager with planning the project and in obtaining commitments to complete the project within the established schedule and budget constraints. The Deputy Programme Manager will also interact with donors, clients and other stakeholders to ensure that requirements are properly understood and implemented.

The duties and responsibilities of the Deputy Programme Manager include, but are not limited to:

General Functions

• Complete the project within the budgeted cost, schedule and quality requirements;
• Support project planning, monitor and evaluate project and construction activities;
• Participate in identifying, mitigating, and monitoring project risks and issues.

Project Initiation

• Provide estimates for project deliverables;
• Analyze requirements for clarity, completeness and consistency;
• Elaborate coherent work plans and budgets for all activities in the project;
• Upon commencement of project implementation, assists in the management of finance, human and information resources to maintain a good project management system;
• Prepare Terms of Reference for project staff, manage staff recruitment and performance reviews;
• Coordinate the preparation of technical specifications, bidding documents; manage tendering process, tender evaluation and contractor selection.

Project Execution

• Conduct or participate in internal and external reviews;
• Provide quality assurance support;
• Manage work effort to maintain on time, on cost and on quality results;
• Identify any project obstacles, barriers or any unanticipated risk events;
• Manage, plan, monitor and evaluate project procurement and contracting processes;
• Ensure the integrity of financial and administrative operations in the project area by oversight of financial and budgetary aspects of the project, in consultation with the Programme Manager;
• Ensure strict and consistent application of UNOPS rules and regulations and ensure the implementation of clear accountability mechanisms throughout the project portfolio;
• Ensure that the human resources needed for project implementation are identified, recruited and managed in accordance with the project staffing requirements and UNOPS Rules and Regulations;
• Ensure the highest possible quality of delivery and devise strategies for increased program delivery and quality programming.

Project Control

• Track project execution by ensuring timely and adequate reporting against plans including providing timely and articulate progress reports;
• Monitor all project activities in relation to the respective project work plans and take corrective action, when necessary, to ensure the timely and cost-effective delivery of project outputs;
• Maintain and improve the project communication system to facilitate the dissemination of information and reports to all key stakeholders;
• Prepare and monitor project progress and other reports and documents as required;
• Monitor project progress, identify improvement opportunities, revise work plans and make adjustments to meet the project objectives;
• Monitor contract obligations, develop management systems and accountabilities to ensure all contract obligations are tracked and met. Including UNOPS, contractors and clients/donor contract obligations.

Project Close-out

• Participate in lessons learned sessions;
• Identify ways to improve project processes or products;
• Turnover all project related documentation to the Programme Manager for archiving.

Other

• Participate in business development and stakeholder relationship building;
• Undertake occasional mission travel in and outside the country when required;
• Prepare comprehensive technical reports and project proposal documentation, and make technical presentations of recommendations to donors and other stake holders as required;
• Represent UNOPS at Inter-Agency forums, donor meetings, community groups and meetings as required.

• Fluency in written and oral English is required.
• Knowledge of Arabic language desired.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.