Project Officer

VacancyAnnouncementVA19P002V01 ProjectOfficer (LP2)

The project “Netherlands support to the project Enhanced Capability for Integrated Border Management in Lebanon”(Phase 4)

Posting Date: 14 January 2019 th

Deadline for Applications: 27 January 2019

Duty Station: Beirut,Lebanon

ProposedStart Date: 15 February2019

Type of Post: Local

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment,integrity, partnership, respect,and innovation in actions and decisions. Project Overview:

The project “Netherlands support to the project Enhanced Capability for Integrated Border Management in Lebanon (IBM Lebanon Phase 4)” aims to support the strengthening of Lebanon’s security institutions’ resilience to withstand internal and external pressures and shocks,and to reinforce the role they canplay as drivers of stability and national cohesion. IBM Lebanon was initially only financed by the European Union (EU), yet as of February 2015, and in coordination between ICMPD and the Royal Netherlands Embassy in Lebanon, the Ministry of Foreign Affairs has contributed additional support to IBM Lebanon. The Netherlands’ support to IBM Lebanon builds on the positive progress of the EU-funded project. ICMPD sought to align Dutchassistancewith ongoing IBM Lebanon project activities

based on the IBM Strategy for Lebanon, and anchored in the principles of: maximizing joint- activities, delivering high-quality assistanceand focusing on EU added value. The position is based in ICMPD’s Beirut office but may require occasional travel to other locations within Lebanon and abroad.

Please note that this position is subject to approval and availability of project funds. Job Description:

The Project Officer is responsible for the implementation and coordination of project activities of the Netherlands-funded IBM project in Lebanon. S/he supports planning of project activities and coordinates implementation in collaboration with project stakeholders, beneficiaries, experts and partners.

The Project Officer administers project inputs according to the approved project documentation, work plans and budgets, and in line with ICMPD´s rules and business processes as well as partner and donor agreements. S/he is responsible for a timely achievement of high-quality outputs within the assigned area of work. 1The Project Officer plans, organises and supervises the work of experts and contractors ensuring high quality and timeliness of their outputs. S/he contributes to production of substantive project content and prepares inputs to donor and other substantive reports. The Project Officer contributes to overall planning of the project and participates in project communications activities preparing content and inputs. The Project Officer assesses project results and formulates inputs to the development of new initiatives. The Project Officer works under the supervision of the Project Manager and in close collaboration with other project team members,particularly the project assistant(s),and project experts. S/he cultivates contacts with the project stakeholders and partners at the working level.

The Project Officer works under the supervision of the Project Manager. Tasks and Responsibilities:

1. Planning and Implementation of Activities:

Plan and organise activities in the assigned area of work in line with the project´s work plan ensuring the timely accomplishmentofwork outputs;

Identify bottlenecks. Propose solutions and corrective action when required and take action to implement;

Analyse and synthetize information for implementation of project activities and coordinate tasks with partners in the assigned area of work;

Initiate and follow up on mobilisation of experts, goods and services,capacity building and grants schemes.Prepare inputs to Terms of References and specifications; Organise consultant selection processes andinterview panels;

Participate in tender evaluations as a member of the evaluation panel; Coordinate work of experts, consultants and contractors ensuring that content and outputs are produced timely, according to project work plan and ICMPD´s quality standards;

Organiseproject events, meetings,workshops and other activities in line with project’s workplan in the assignedarea ofwork.Draft agenda, identify participants and resource persons;

Prepare background materials for project events such meeting folders and inputs to speeches and presentations;

Contribute to development of the project’s communications andvisibility plan. Prepare and coordinate preparation of inputs to its implementation;

Draft project correspondenceand oversee translation;

Update project contacts database;

Maintain up-to-date project information including in ICMPD project management tool; Keep project assistant(s) informed about the project implementation progress. 2. Project Administration and Compliance:

Regularly monitor expenditures and disbursements for the assigned area of work to ensure that budget allocations are not exceeded. Take corrective action as required; Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultant management procedures;

Initiate and follow-up on procurement processes according to ICMPD`s procurement rules;

Support management of consultant and procurement contracts. Confirm receipt of services and ensure payments are initiated according to agreed payments schedule. Ensure preparation of timesheets for project consultants.Evaluate the performance of consultants according to consultant’s performancemanagement system; Maintain project documentation electronically and on physical file.

2 Prepare inputs to project reports, presentations, briefs;

Contribute to production of project content by:

- Compiling data, information and undertaking desk studies;

- Drafting documents and inputs to documents according to ICMPD´s quality standards;

- Disseminatingfindings.

Contribute to review and assessment of project results by identifying and recording best practices/lessons learned;

Contribute to development and formulation of inputs to new project concepts, proposals, work plans and budgets as requested.

Key Results:

Project activities in the assigned area of work organised and implemented according to work plan;

Project inputs administered according to ICMPD´s rules and processes and donor requirements;

Processes withexternal stakeholders, partners, consultants and contractors managed promptly;

Deliverables of project consultants and contractors monitored and controlled; Financial expenditures on activities level controlled and maintained within the budgetary limits;

Qualitative and timely contributions for formulation of project content provided; Qualitative contributions madetowards assessmentofprojectresults and identification of lessons learned.

Incumbent Profile:

A minimum of 3 years of position-relevant work experience in the field of the migration;

Substantive knowledge of migration issues,especially as they relate to Lebanon and with regard to document security;

Solid analytical, drafting and organisational skills;

Good communications and problem-solving skills;

Experience in stakeholder relations management;

Supervisory experience in management of experts as required by the position; Professional training in project cyclemanagement is an asset;

Strong ICT skills in MS applications. Experience with SAP is an asset; Willingness to travel.

Corporate Qualifications:

Experience in international context;

Proficiency in (verbal and written) English and Arabic, proficiency in an additional major EU language is an asset;

Master´s degree related to the area of work.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD

online recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET)of theclosingdatespecifiedabove. For this purpose, candidates willfirstneed toregister with the ICMPD website. Oncethe relevant data has been entered, candidates will be able to apply for vacancies.

Please note that in the courseof the online application, the motivation letter and personal CV mustbe uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

3All applicants are encouraged to apply as soon as possibleafter the vacancyhas been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview. In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancelthe recruitment. This position may entail frequent travel to high risk areas at short notice for the execution of the tasks and duties, whichmay warrant adherence to securityprotocols, and/or health procedures.

Selected candidates will have to provide a signed statementof exclusivity and availability, as well as evidence supporting the educational and professional experience record as per their application. This is a mandatoryrequirement for EuropeAid tenders. [DeleteifNotapplicable] 4