Voluntary Assistant (Procurement) 1

Job Title: Voluntary Assistant – Procurement

Unit/ Division: Supply Chain Unit

Duty Station (City, Country): Manila, Philippines

Duration of Voluntary Service: At least three (3) months

Proposed Pay Level:  Not applicable as indicated on the Conditions Governing Assignment as a Voluntary Assistant with the World Food Programme (WFP) (Memorandum HR-074 06/2016 rev).

Organizational Context and Role:

The Volunteer Assistant will be reporting to the Head of Procurement, or delegate: 

Job Content:

The Volunteer Assistant will perform secretarial and other duties as follows:

• Assist in sending tender documents to the suppliers
• Follow up necessary documents from the suppliers
• Assist in shortlisting of vendors and consolidating requirements for committee approval
• Assist in filing and paper trail of purchase order/s
• Assist in consolidating procurement data related to purchase requests of staff from various units and elsewhere in the Programme
• Assist to communicate with finance for payments to suppliers
• Assist in scheduling of procurement committee meetings
• Communicate with various procurement focal point in sub-offices for any procurement requests and clarifications
• Perform other related duties as required

Skils and Competencies required:

The Voluntary Assistant (Procurement) should possess initiative, is results-driven, good in coordination and delivers output according to schedule.

Performance Indicators:

• Meet deliverables on a timely manner
• Maintain good work ethcis with internal and external contacts
• Compliance to WFP rules and regulations

Minimum Qualifications and Experience:

• Education:  Fresh graduates, BS in Commerce or related fields
• Experience:  not required
• Desirable Knowledge and Skills: Knowledgeable in the opetation of MS Office