Chief, Facilities Management

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Department of Management and Finance (DMF) is the second largest department in the OSCE Secretariat and is responsible for managing the material and financial resources of the Organization. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. DMF consists of Budget and Finance Services, Mission Support Section, Information and Communication Technology Section and the Information Security and Co-ordination unit.

Mission Support Section provides the working framework for OSCE’s procurement and contracting, assets, logistics, transport, travel, and facilities management activities. It also acts as the policy development and coordination point for resource administration in the OSCE’s Executive Structures in relation to these activities, including providing on-site assistance and technical training programmes.

The post is located in the Facilities Management Unit with task to provide on-going daily support for functioning of the OSCE premises in Vienna, overall guidance to institutions and field operations on premises related issues. It includes providing technical assistance and advice of the design and implementation of various capital projects and related cost control in collaboration with program managers.

1. Developing and maintaining OSCE-wide engineering and safety standards for all OSCE premises;
2. Acting as Chief Facilities Manager of Wallnerstrasse (WNS), Hofburg (HFB) and other OSCE facilities in Vienna, including management of maintenance services and liaison with the relevant counterparts, suppliers and Austrian national authorities;
3. Planning and monitoring all routine maintenance and emergency repairs for WNS and HFB, including furniture, fixtures and fittings; Planning and monitoring all routine General Services for WNS, including office and household supplies, mail and reception services; Planning and implementing layout changes, workplace re-allocations and inventory replacement programmes; Supporting and advising field operations in all premises-related matters, including technical evaluation of existing and new premises;
4. Supporting and advising Programme Managers across the Organization in the implementation of projects with technical components, reviewing and evaluating tenders of technical nature related to property management and construction;
5. Managing and supervising a team of 12 staff;
6. Performs other duties as necessary.

For more detailed information on the structure and work of the OSCE Secretariat please see: http://www.osce.org/secretariat

• First-level university degree as Building Engineer or Architect with specialization in buildings engineering and operation;
• Minimum six years of practical experience in technical buildings and facility management in a management position, including practical experience in managing a small/medium size team;
• Excellent written and oral communication skills in both English and German; knowledge of other languages in the areas of OSCE field operations is an asset;
• Computer literate with proven practical experience with Microsoft Office and other specialised software applications;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Monthly remuneration will vary between EUR 6,148 depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.