Supply & Logistics Manager (P4), # 19865, Kabul-Afghanistan, ROSA

Under the direct guidance of the Chief of Operations, the incumbent manages the supply and logistics operations of a complex nature in humanitarian context with significant impact on programme delivery, services, supply and logistic, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives. The incumbent will also supervise and lead the construction unit. Accountable for effective planning, contracting, procurement, distribution, inventory management of UNICEF's supplies, in support of the Country Programmes.

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply. Our workplace policies promote flexible work arrangements, to support all staff in maintaining a healthy life balance, both in and out of the office.

We are the first United Nations agency to be awarded the EDGE certification – the leading global standard for gender equality in the workplace.

UNICEF prides itself on fostering a multicultural and harmonious work environment, guaranteed by a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment and discrimination. All selected candidates will undergo rigorous reference and background checks.

For every child: deliver

You can find more information here: https://www.unicef.org/afghanistan/

Purpose of the Position:

Under the direct supervision of the Chief of Operations, the incumbent manages the supply and logistics operations of a complex nature in humanitarian context with significant impact on programme delivery, services, supply and logistic, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives. The incumbent will also supervise and lead the construction unit. Accountable for effective planning, contracting, procurement, distribution, inventory management of UNICEF's supplies, in support of the Country Programmes.

In addition, collaborate with all other UN agencies to accelerate implementation of the Harmonized Business practices for supply and logistic initiatives in line within Reform/coherence.

Key functions/accountabilities:

1. Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money:

• Responsible for logistics/supply planning through coordination with Operations/Programme Sections.  Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.
• Responsible for providing supervision and support to the construction unit that supports implementation of various construction and rehabilitation of public services in close collaboration with relevant government departments at national and provincial level.
• Participate in the Country Programme strategy planning preview and reviews to advise on supply/logistics requirements for the of Plan of Operations and Annual Work Plans.. Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.

2. Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability:

• Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement and shipping policies.  Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery.  Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
• Act as secretary and adviser to the CRC. Establish and maintain a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol.  Conclude standby agreements with  relevant private business  companies  for cost effective local procurement of supplies as well as for fielding of supply assistance to projects sites/End users.
• Oversee the overall preparation of appropriate documentation: cash and supply requisitions, purchase orders, long term arrangements, CRC submissions etc.
• Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
• Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.

3. Ensure that effective support UNICEF and Government capacity-building efforts are provided in order to enhance efficient, effective and timely supply delivery.

• Plan, design and conduct training for UNICEF's staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery. Provide effective coaching to the staff/consultants as required.

4. Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality.

• Conduct local procurement through issuance of tenders, bid adjudication and contract management.  Conduct market research, identify and recommend potential local suppliers.  Gather and maintain data on and evaluate local supply sources' overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery,).  Monitor and assess supply operations and control mechanisms and advises on appropriate actions to take.
• Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s). 
• Communicates and reports quality issues with respect to supplies and/or service agreements.

5. Collaboration and Partnership:

• Coordinate with the Programme Section on supply planning, providing technical advice on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.   
• Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
• Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
• Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory.
• Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources

To qualify as an advocate for every child you will have…

• Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.).
• Eight years of relevant professional work experience both at national and international in supply, logistics, purchasing, contracting, administration and/or other related fields.
• Work experience in emergency duty station.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or local language of the duty station is an asset.

For every Child, you demonstrate: 

UNICEF's core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

Functional competencies required for this post are: 

• Applying Technical Expertise [III]
• Deciding and Initiating Actions [II]
• Following Instructions and Procedures [II]
• Leading and Supervising [II]
• Planning and Organizing [II]
• Innovation and Entrepreneurship [II]

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

The technical competencies required for this post are....

a) Specific Technical Knowledge Required (for the job)

• Knowledge of Supply Chain Management preferably in a developing country context
• Mastery of technical knowledge (product knowledge, market research/analysis) required for Supply Management/Purchasing/Contracting (e.g., vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc.)
• Knowledge of relevant Information Technology software
• Knowledge of the global commitment on aid effectiveness, including the Paris Declaration     on Aid Effectiveness, the Accra Agenda for Action as well as knowledge of the Global Programme Partnerships (GPPs) and Addis Ababa Agenda for Action

b)  Common Technical Knowledge Required (for the job group)

• Knowledge of managing inventory, transport, and diverse logistics operations (e.g., programme supply & logistics) in the international environment. 
• Knowledge of  supply/contracting/logistics policies, goals, strategies, and approaches.
• Knowledge of public procurement principles and processes. 
• Knowledge of procurement process from procurement planning, to execution to contract management and administration, including procurement methods and tools of good procurement practice. 
• Knowledge of establishing strategic, long term and sustainable procurement arrangements.
• Knowledge of general principles and processes involved in risk management in procurement, including risk analysis and evaluation techniques.
• Knowledge of financial and legal implications in procurement process. 
• Knowledge of category management
• UNICEF strategic framework for partnerships and collaborative relationships
• Gender equality and diversity awareness.

  c) Technical Knowledge to be Acquired/Enhanced (for the Job)

• UNICEF Supply Function goals, visions, positions, policies and strategies. (E.g., SUPDIRs, PROs, Executive Directives, ).
• Rules and regulations of supply and programme manuals and instructions. (E.g., Supply Field Manual, Programme, Policy and Procedures Manual).
• Financial circulars and rules, regulations and manual.
• Administrative and Human Resources Rules and Manuals.
• Information and Communication Technology administration.
• UNICEF emergency programme and operations policies, strategies, procedures and approaches.
• Rights-based and Results-based management and programming approach in UNICEF.
• UNICEF Strategic Plan; Country Programme Management Plan (CPMP)
• International Code of Conduct, Ethics in UNICEF 
• UN and UNICEF policies and approaches on supply issues involved in harmonization of operations in the common system.
• UN and UNICEF security operations and guidelines.
• Government regulations and laws in the locality (e.g., customs clearance, VAT and other taxation systems).
• UNICEF policies, strategies promoting and supporting gender equality and diversity

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.