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  • Organization: UNDP - United Nations Development Programme
  • Location: Harare
  • Grade: International Consultant - Internationally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
  • Closing Date: 2019-03-21

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Individual Consultant - Design And Development Expert

Harare (Zimbabwe)

Background

UNDP has developed a 5-year electoral support programme for Zimbabwe, which is aligned with the objectives set out in ZUNDAF 2016-2020. This programme is a response to a request by the Government of Zimbabwe (GOZ) and the Zimbabwe Electoral Commission (ZEC) for UN capacity building support to ZEC. The UN fielded an electoral Needs Assessment Mission (NAM) from 26 May to 5 June 2015 to undertake wide stakeholder consultations to evaluate the electoral environment, the legal and institutional framework governing the electoral process and the capacity and needs of the various election stakeholders in response to the request. The mission recommended support for immediate short-term assistance in the areas of voter registration, voter education, and budget formulation, followed by development of a longer-term programme of capacity development for ZEC and other election stakeholders.

The proposed multi-year project initiative supports capacity building for ZEC, strengthening of voter registration, developing of a robust voter education programme and effective ZEC engagement with election stakeholders. This medium-term support will ensure sufficient time for project implementation and evaluation and contribute to fostering an improved electoral environment beyond 2018.

The project has three outputs, which are:

  • Strengthened institutional and electoral capacity of ZEC to meet its constitutional mandate to ensure sustainability;

  • Sustainable voter registration system for the 2018 elections and beyond that is credible and inclusive;

  • Enhanced and effective ZEC’s engagement with electoral stakeholders including the eligible voters.

The programme has a very strong monitoring and evaluation framework with clearly defined targets and indicators and an oversight mechanism in the form of a Project Board.    

The third output deals with supporting voter education and the Zimbabwe Electoral Commission (ZEC) has the legal mandate to conduct voter education as well as supervising or supporting other organizations implementing voter education[1]. The essence of carrying out voter education is to empower electorates to make informed decisions about their choices in election of leaders. Civil Society Organizations play a critical role due to their proximity to communities and in view of their non-partisan orientation in attending to their social responsibilities. In addition, at individual level youth’s play a very supportive role in voter education programs mainly due to their ease of outreach and due to their stake in future investment related to electoral processes.

UNDP supported an extensive Voter Education Program implemented by ZEC during the 2018 Harmonized Elections. This included voter education for the Biometric Voter Registration, voter inspection, candidate nomination and election processes. The campaign used innovative and creative means for voter education by using targeted voter education campaign, creative messaging, print media, electronic media, SMS messages, billboards, radio advertisements and door to door education. This campaign together with mobilization efforts by political parties and CSOs resulted in a historical turnout of 85%. Following the 2018 harmonized elections a post-election review process was started that included the review of the voter education campaign. This post-election review has recommended a series of action and improvements, including the review of the voter education material and development of new material. This consultant services are required for the review and development of the voter education material.

Review and Development of New Voter Education Campaign

The review and development of voter education campaign objective includes:

  • Developing communications tools to aid in Voter Education Campaign for voter registration, inspection, candidate nomination, election and post-election actions;
  • Empowering voter educators and stakeholders with the tools to execute the campaign, including outreach activities, media engagement and delivery of key messages for the campaign;
  • Building of skills and capacities for the implementation of the identified activities through Training of Trainers (ToT);
  • Monitoring and evaluation of the campaign to determine the impact of the campaign and its individual actions.

[1] Section 239 Of the Constitution of Zimbabwe

Duties and Responsibilities

Scope of work:

Development of Materials:

  • Design and layout concepts for various print materials for ZEC Voter Education Campaign including: posters, flyers, brochures, T-shirts, caps, pens, banners, billboards and newspaper adverts for Biometric Voter Registration including Inspection;
  • Design and layout concepts for various print materials for ZEC Voter Education Campaign including: posters, flyers, brochures, T-shirts, caps, pens, banners, billboards and newspaper adverts for Election and Post-Election including Candidate Nomination;
  • Design and layout concepts for various print materials for ZEC Voter Education Campaign including: posters, flyers, brochures, T-shirts, caps, pens, banners, billboards and newspaper adverts for an inclusive Campaign including women, youth and PWDs;
  • Design and layout for the training handbook for Voter Educators including illustration;
  • Design and layout for the training handbook for Polling Staff Handbook including illustration including illustration;
  • Design and layout for the training handbook for Voter Registration including illustration;
  • Design and layout for two training handbooks for Management Trainings including illustration.

Deliverables 

  • Portfolio of Concepts for communications tools in formats suitable for print or digital use for the ZEC Voter Education Campaign for Election and post-Election;
  • Portfolio of Concepts for communications tools in formats suitable for print or digital use for BVR including Inspection;
  • Portfolio of Concepts for communications tools in formats suitable for print or digital use for an inclusive Campaign;
  • Submission of the formatted training handbook for voter education as a PDF document;
  • Submission of the formatted training handbook for polling staff as a PDF document;
  • Submission of the formatted training handbook for voter registration as a PDF document;
  • Submission of the formatted training handbooks for management trainings as a PDF document.

Timeline, Reporting & Quality Control for the Assignment

The assignment is expected to take 46 business days. The Consultant will work in close collaboration with ZEC and ZIM-ECO PMU. 

Milestone Payment Schedule

  • 20% on submission of Portfolio of Concepts for communications tools in formats suitable for print or digital use for the ZEC Voter Education Campaign for Election and post-Election (10 Days);
  • 20% on submission of Portfolio of Concepts for communications tools in formats suitable for print or digital use for BVR including Inspection (10 Days);
  • 20% on submission of Portfolio of Concepts for communications tools in formats suitable for print or digital use for an inclusive Campaign (10 Days);
  • 10% on submission of the formatted training handbook for voter education as a PDF document (04 Days);
  • 10% on submission of the formatted training handbook for polling staff as a PDF document (04 Days);
  • 10% on submission of the formatted training handbook for voter registration as a PDF document (04 Days);
  • 10% on submission of the formatted training handbooks for management trainings as a PDF document (04 Days).

Competencies

  • Strong background in development research methodologies with a specific focus on the areas of gender;
  • Demonstrable knowledge of facilitating and planning workshops and training;
  • Be engaging, innovative and active during presentations;
  • Demonstrated analytical and writing skills;
  • Excellent interviewing and oral skills;
  • Reliability and timeliness in keeping deadlines and delivering high quality products.

Required Skills and Experience

Education

  • Bachelor’s Degree in Communication or related field.

Experience

  • At least 5 years’ experience in developing communication material;
  • Excellent skills in development of communication material.

Language

  • Proficiency in verbal/spoken and written English.

Application procedure

Applicants are requested to submit a Technical proposal, including:

  • A CV highlighting the relevant experience;
  • A brief technical proposal on undertaking the tasks;
  • Financial Proposal.

Please group all your documents into one (1) single PDF document as the system only allows you to upload one (1) document.

Incomplete applications will not be given consideration.

Please note that only applicants who are short-listed will be contacted.

Evaluation Criteria

The award of the contract shall be made to the Consultant whose offer has been evaluated and determined as: Responsive/compliant/acceptable; and having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the ToR.

  • Technical Criteria weight: 70%;
  • Financial Criteria weight: 30%.

Selection Criteria

Technical Evaluation: 70% of total evaluation (maximum 70 points):

Criteria A: Experience (maximum 30 points);

Criteria B: Technical Proposal (maximum 70 points);

Note: Only the highest ranked candidates who have obtained a minimum of 49 points (70%) on the technical evaluation will be considered for the financial evaluation.

Financial Evaluation: 30% of total evaluation (maximum 30 points).

Please submit an all-inclusive lump sum daily fee. Financial proposals must be all inclusive and must be expressed in USD. The term "all inclusive” implies that all costs (professional fees, communications, consumables, insurance, etc.) that could possibly be incurred in discharging this assignment should be factored into the financial proposal.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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