Procurement Assistant ADM

Brazil

Organization: FAO - Food and Agriculture Organization of the United Nations
Location: Brazil
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Procurement
- FAO BRAZIL
Closing Date: Closed

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on your personal device date and time settings

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FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are equally encouraged to apply

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

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Organizational Setting

FAO Representation in Brazil.

Reporting Lines

Lilian Romera, A-FAOR/ADM.

Technical Focus

Support ADM unit in conduct procurement processes for FAO Brazil conducting processes and monitor procurement activities within the FAOR’s directly delegated or re-delegated procurement authority in conformity with FAO procurement manual and procedures (MS 502);

Tasks and responsibilities

Consolidate and monitor the procurement plans for ADM unit;
Undertake all functions of the Buyer as set out in FAO Manual Section 502;
Identify potential vendors for services and equipment and maintain appropriate and updated rosters;
Prepare the documentation for Local Procurement Committee (LPC);
Maintain accurate statistics relating to procurement actions prepare reports;
Identify opportunities and support UN Procurement group to establish LTAs for FAO;
Identify and make initial determinations and recommendations concerning disputes or claims arising out of procurement actions;
Monitor the contracts signed with vendors informing the Contract Manager about issues, products deadlines and supporting amendments elaboration;
Ensure that all procurement documents are duly filled.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

High School education. School degree in Administration or others related areas is desirable
Three years of experience in the provision of general office support and administrative services. 1 year with Procurement experience (Intern experience would be also accepted).
Working knowledge in English or Spanish. Fluency in Portuguese.
National of Brazil or resident in the country.