Grants Manager - Beirut (Lebanese National) - Lebanon
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.
The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs
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All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
The Grants Manager will contribute to achieving high quality programming by ensuring effective grants management including, compliance requirements, reporting, timely and quality proposal development, and internal and external communication. The Grants Manager will act as the focal point for the key mandatory activities under NRC’s Project Cycle Management (PCM). S/he shall ensure NRC programme/support teams are fully informed of relevant donor compliance regulations and NRC procedures, manage donor and other external reporting, and coordinate grant revisions. S/he shall also support donor communication by ensuring effective channels of internal and external communications relating to grants are established and respected, as well as leading the development of proposals and opportunity identification.
- Adhere to NRC policies, guidance and procedures
- Maintain an overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents; and ensure continuous updates are received and shared as required.
- Lead the process of developing concept notes, proposals and reports (donors and internal reports) in close collaboration with Programme Specialists, Programme and Monitoring and Evaluation teams, and Finance to ensure accurate, transparent and timely delivery of narrative and financial documents.
- Responsible to continuously improve internal grant management systems and processes; analyse, and share learning from proposal and reporting processes, and compliance with donor rules and regulations.
- Provide an internal help-desk on donor related issues, including donor rules and regulations, as well as proposal and report writing.
- Support external donor audits.
- Represent NRC with relevant partners, donors, and coordination bodies (working groups, clusters).
- Contribute to PCM procedures and usage of the NRC PCM framework in the Country Office, including inclusion of cross-cutting programme elements and M&E structures throughout all stages of the PCM
- Promote the rights of refugees in Lebanon, line with NRC’s advocacy strategy.
- Oversee and be responsible of mainstreaming protection guidelines in the NRC’s related activities as per NRC’s Protection mainstreaming guidelines and ensure that all breaches/concerns reported are properly resolved.
- Lead the process to develop concept notes and donor proposals, and build positive working relationships with other teams in the Country Office to coordinate and support development of high quality proposals using relevant NRC Grant Management tools and guidance (Go/ No-go checklist, proposal development calendar, procurement plan, internal budgeting tool);
- Work closely with Budget Holders, programme teams, and finance to support/advise in development of budgets and communication with field offices on allocated budget, to ensure quality and consistency in proposals.
- Review donor contracts, and lead on due diligence processes when and as required by an existing or new donor; summarize in writing, key reporting and compliance requirements (compliance checklist) including potential issues for Grant Opening Meetings, in coordination with the Grants team
- Work with the relevant Area Managers and Core Competency Specialists to ensure Grant Opening Meetings, Grant Review Meetings, and Grant Closure Meetings are arranged and take place, and all mandatory internal documents are in place (internal logframe, internal budget, procurement plan, M&E matrix).
- Responsible for the finalisation of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards;
- Support and advise programme colleagues with queries related to donor compliance on grants within portfolio, and work with other departments (i.e. programmes, finance, M&E, Compliance Coordinator) to ensure all documentation required is ready and available for audits
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
- Head of Programme, Head of Consortia Programme, Finance team, Compliance Coordinator, Area Managers, Programme Specialists, Monitoring and Evaluation team, and Project Managers, Head of Support, Safety and Security Manager, Information and Advocacy Adviser
- Consortium Managers and Consortium Project Coordinators
- Project or Grant focal points in other partner organisations
- NRC MERO Programme Adviser and Controller
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional Competencies:
- Master’s degree in International relations, Political or Social Sciences, or any other relevant field
- At least 4 years of relevant experience in programme development, management, and fundraising in the humanitarian sector
- Experience of donor relations and grants management (e.g. with institutional humanitarian and development donors), working with humanitarian and development donors
- Good understanding of donor rules and regulations
- Proven skills and experience in report and proposal development and working with multiple donors
- Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure; ability to mediate in high-stress scenarios with competing interest
- Fluency in English, both written and spoken
- Proficient in MS Office applications, specifically Word and Excel
2. Behavioural Competencies:
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:
- Planning and delivering results
- Working with people
- Strategic thinking
- Handling insecure environments