Procurement Assistant - Re-advertised

Job Overview/Summary:

The Procurement Assistant will assist the Procurement Officer in Mubi field office to coordinate all of the purchasing activities in his field site. He/She should focus on a customer-oriented service to Program Managers and other end users within the IRC structure. He/She should be aware that his/her role is critical to the success of the project cycle and as such should wherever possible deliver a high quality product in the shortest time possible and in a completely transparent and accountable way.

Major Responsibilities:

Specific responsibilities include:

• Ensuring that she/he assists the procurement Officer in carrying out Procurement in accordance to IRC and donor-specific polices.
• Support the procurement officer in attendingall the procurement committee meetings when the procurement officer is unavailable or as mandated by the management
• Support in coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• She/he will assist in ensuring that all Supplies, services and equipment’s required are delivered in time.
• Support in Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
• Any other duties or tasked delegated by senior supply chain Manager

Key Working Relationships:

• Position Reports to:  Procurement officer
• Position directly supervises:None
• Indirect Reporting:

• Internal: Field coordinator, senior supply chain manager, procurement officer/ Assistant, Logistics Manager, Programs Managers, warehouse and asset officer, Administration and Finance Asst., Program staff, etc
• External:Suppliers, Business Leaders in the community

• Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
• Familiarity with major donor and local regulations / laws advantageous.
• Previous experience working within the management team of a large organization
• 1 year work experience in procurement.
• Holder of a valid driving license
• Competent in spoken and written English
• Good mathematical skills.
• Ability to organize task, and identify priorities.
• Honest, responsible and in good physical condition to meet the demands of job.
• Competent use of PC especially spreadsheets& Microsoft words

 Education:

• OND/HND and Bachelor degree in a relevant field.
• supply chain / Procurementqualifications highly desirable
• One year Relevant experience in related field is highly desirable 

Tips to Consider:

• Assist in maintaining an IRC Pre-qualified Vendor database.
• Assist in maintaining a comprehensive price list for goods, services and equipment’s purchased by IRC.
• Produce routine cash / payment projections for Procurement Officerand Finance. 

Working Environment: The position will work in the Mubi Field Office, Female candidates are highly encouraged to apply.

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.