Take leadership in the supply chain management for medicines and medical supplies – procurement, transport, warehousing, dispatch to partners/projects, loss management and reporting. On a day-to-day they carry out a variety of functions required to ensure the logistical needs of programme are met and that all logistical activities are delivered efficiently, accurately and on-time. All activities are carried out in line with Medair policies and procedures and according to any applicable donor or Medair guidelines.

Emergency health projects targeting displaced, war affected and vulnerable populations in NE Congo. Developmental typed projects aimed at long term and sustainable behaviour change in general population and state health employees to improve public health outcomes.

The position is based in Goma, DR Congo.

October 2019. Full time, 3 – 6 months.

Procurement

• Prepare complete documentation for procurement of medicines and medical supplies.
• Prepare payment dossiers (the complete documentation above plus signed delivery notes, packing lists, original invoices and demand for payment forms) for medicines and medical supplies.

Transport

• Facilitate an efficient coordination for the movement of goods from the supplier to Goma/Bunia.
• Facilitate in-country transport of procured items – among Medair bases and to project partners.
• Supervise and maintain the relationships with transporters.

Warehousing

• Ensure medicines and medical supplies, including cold chain items, are properly stored.
• Supervise the daily entry and dispatch of medicines from the Stock.
• Supervise and Update the Stock Fulfilment Plan and support of contingency requirements.
• Ensure consistency of warehouse documentation and reporting.
• Drive improvements in stock reporting accuracy for medicines and medical equipment inventories.
• Ensure physical inventories are conducted on a monthly basis and communicated to the PM.
• Capacity building staff in accurate reporting and stock management.
• Ensure loss reports are drafted and sent to the Logistics Manager and the Project Managers.
• Maintain asset list and submit monthly revisions to the Project Managers and Goma Logistics Manager.
• Check that dead-lines of medicines deliveries to the partners are respected. Perform Spot checks.
• Supervise that the Warehouse is properly set-up, cleaning and security conditions are respected.

Documentation

• Ensure that documentation is regularly sent to the final storage location and that necessary documentation is ready to move should an evacuation be needed.
• Maintain Waybills and Receipts of goods in support of GIK documentation.
• Ensure Medair’s partners’ related documentation is maintained including asset tracking and Right of Use agreements etc.

Communication

• Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements.
• Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.

Quality & Compliance

• Ensure logistic department is compliant with Medair guidelines, policies, and procedures, and adherent to any applicable donor guidelines.
• Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
• Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources.
• Ensure all relevant staff receive training, advice, and coaching regarding logistical procedures, internal controls and the logistical requirements of donors.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

• Professional / vocational / technical qualification in logistics management with an emphasis on inventory management and procurement.
• Strong working knowledge of English and French (spoken and written).

  Everyone who works as an Internationally Recruited Staff in one of our field programmes must first successfully complete the Medair ROC. Read more for information, dates and related costs.

• 3 years post-qualification professional experience of which at least 2 years should be in procurement, health supply chains, inventory management and transport.
• Work experience in logistics, preferably in an NGO setting.
• Able to make decisions. Can prioritise work to meet deadlines.
• Competent with administrative tasks. Problem solving ability. Attention to detail.
• Quick learner with practical, precise approach.
• Creative, open-minded, flexible, self-learner, respectful, accountable, honest.