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HR/Admin Technical Assistant – Nationals Only (Tripoli) - Libya

tripoli tripoli

  • Organization: NRC - Norwegian Refugee Council
  • Location: tripoli tripoli
  • Grade: Junior level - Junior
  • Occupational Groups:
    • Operations and Administrations
    • Human Resources
    • Administrative support
    • Administration / Office work
  • Closing Date: Closed





The
Norwegian Refugee Council (NRC) is an independent humanitarian organisation
helping people forced to flee.

We protect displaced people and support them as they build a new future. We started our relief efforts after World War Two.
Today, we work in both new and protracted crises across 31 countries. We
specialise in six areas: food security, education, shelter, legal assistance,
camp management, and water, sanitation and hygiene.

We stand up for people forced to flee. NRC is a determined advocate
for displaced people. We promote and defend displaced people's rights and
dignity in local communities, with national governments and in the
international arena. NRC’s Internal Displacement Monitoring Centre in Geneva is
a global leader in monitoring, reporting on and advocating for people displaced
within their own country.


We respond quickly to emergencies. Our expert deployment capacity, NORCAP,
boasts around 1,000 experts from all over the world who can be deployed within
72 hours. Our experts help improve international and local ability to prevent,
prepare for, respond to and recover from crises.


Around 6,000 men and women work for the
Norwegian Refugee Council. Most of us are hired locally
to work in the field, and a small number are based at our head office in Oslo.
Many of our colleagues were once themselves fleeing their homes.








Background

NRC has been operating in Libya since 2018 with offices in Tripoli and Benghazi. NRC is providing assistance to Libyan IDPs, returnees and host communities in Benghazi and Tripoli with potential expansion to adjacent districts. NRC Libya is working to deliver variety of programming across the following sectors: Shelter, WASH, and Education. In the course of 2019 options for expanding programming to support the migrant and refuge population will be developed.

Role Specific/Purpose:

The following is a brief description of the role. The purpose of the HR/ Admin Technical Assistant position is to provide general administration and HR support to ensure the smooth functioning of the NRC Libya office, accommodations and HR team in accordance with NRC’s HR, Admin, Finance and Logistics policies and procedures and relevant donor guidelines. The HR/Admin Technical Assistant is the first person whom NRC employees will approach for getting their administration and HR issues resolved. S/he will liaise closely with logistics, Finance and all departments.

Key Job Tasks and Responsibilities:

  • Adhere to NRC policies, tools, handbooks and guidelines
  • General office administration management and implementing office policies SOP.
  • Maintaining the office equipment and stationary, scheduling repairs through logistics department whenever necessary.
  • Support line manager with recruitments and contracting.
  • Support the line manager for the processing of work permits, visas and other related permits.
  • General follow up of the NRC office and houses/apartments and ensure that utility bills are paid.
  • Processes office management and administrative support functions including contract and lease agreements for renting apartments as well as office.
  • Arrange internal meetings and events, including the venue.
  • Maintenance of the guesthouses equipment, supplies, review of the comments and complains.
  • Assist in the completion and filing (physical and electronic) of accurate and up-to-date HR and Admin files
  • Any other general administrative as directed by line management.
  • Assist in the tracking and filing of staff trainings, performance management
  • Carry out all HR functions such filing of personnel files, assists in preparation of staff payroll, timely review of attendance sheets and time sheets, keeps leave records updated and communicates to main office on request
  • Attend all meetings assigned by line manager and prepare reports
  • Assist with the implementation of the support function portfolio according to plan of action

Ideal Candidate Profile:

We are seeking a motivated professional individual to join our Libya Office’s operations. The ideal candidate must have a minimum of 1 years’ experience from working as a HR / Admin in a humanitarian/recovery context. Along with previous experience from working on a range of HR areas. Good verbal communication skills (Arabic & English)and oral with Intermediate computer skills in Microsoft Office (MS Excel, Word, and Outlook) are required.

Additional useful skills include: strong organizational skills, good diplomacy and negotiation skills and good cultural awareness and sensitivity

Additional Information:

Contract Period: 6 months

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty Station: Tripoli, Libya

For more information, please find attached the Job Description.


This vacancy is now closed.
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