Project Officer

Vacancy Announcement VA19P111V01 Project Officer

BMP Maghreb

Posting Date: 30 September 2019

Deadline for Applications: 15 October 2019

Duty Station: Valletta, Malta

Start Date: 15 November 2019 th

Contract Duration: 15 August 2021

Type of Post: International Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Project Overview:

ICMPD is inviting all interested candidates to apply for the Project Officer for the The Border Management Programme for the Maghreb Region

TheBorderManagementProgrammefortheMaghrebRegion(BMPMaghreb)isaregionalprogramme planned in North Africa (with an initial focus on Tunisia and Morocco) within the framework of the European Union Trust Fund for Africa (EUTF). It targets national border agencies or any related institutions of Tunisia and Morocco that are in the front-line in the management of borders, irregular migration and the protection of vulnerable migrants to mitigate vulnerabilities arising from irregular migration and combatting irregular migration. BMP Maghreb is implemented by ICMPD, with the

participation of the Ministry of Interior of Italy for the Tunisian component. In Morocco: actions undertaken within this component aim at strengthening capacities of main border agencies through

provision of technical equipment in the following domains: border surveillance, document checks and

security, transport and mobility capacities; In Tunisia: with the Italian Ministry of Interior as co- delegate, an initiative aim at strengthening technical capacities of the Tunisian Coast Guard (National Guard Maritime)

The Project Officer will be based at ICMPD Regional Coordination Office (RCO) for the Mediterranean in Malta.

Please note that this position is subject to approval and availability of project funds. 1Job Description:

The Project Officer is responsible for the implementation and coordination of project activities, with a special focus on procurement activities. S/he supports planning of project activities and coordinates implementation in collaboration with project stakeholders, beneficiaries, experts and partners. TheProjectOfficeradministersproject inputsaccording to theapprovedproject documentation,work plans and budgets, and in line with ICMPD´s rules and business processes as wellas partner and donor agreements. S/he is responsible for a timely achievement of high-quality outputs within the assigned area of work.

The Project Officer plans, organises and supervises the work of experts and contractors ensuring high quality and timeliness of their outputs. S/he contributes to production of substantive project content and prepares inputs to donor and other substantive reports. The Project Officer contributes to overall planning of the project and participates in project communications activities preparing content and inputs. The Project Officer assesses project results and formulates inputs to the development of new initiatives.

The Project Officer works under the supervision of the Senior Programme Manager and in close collaboration with other project team members, particularly the project assistant(s), and project experts. S/he cultivates contacts with the project stakeholders and partners at the working level. Tasks and Responsibilities:

1. Planning and Implementation of Activities:

Plan and organise activities in the assigned area of work in line with the project´s work plan ensuring the timely accomplishment of work outputs;

Identify bottlenecks. Propose solutions and corrective action when required and take action to implement;

Analyse and synthesise information for implementation of project activities and coordinate tasks with partners in the assigned area of work;

Initiate and follow up on mobilisation of experts, goods and services, capacity building and grants schemes. Prepare inputs to Terms of References and specifications;

Organise consultant selection processes and interview panels;

Participateintenderingprocessesandtenderevaluationsasamemberoftheevaluationpanel; Coordinate work of experts, consultants and contractors ensuring that content and outputs are produced timely, according to project work plan and ICMPD´s quality standards; Organise project events, meetings, workshops and other activities in line with project’s work plan in the assigned area of work. Draft agenda, identify participants and resource persons; Prepare background materials for project events such meeting folders and inputs to speeches and presentations;

Contribute to development of the project’s communications and visibility plan. Prepare and coordinate preparation of inputs to its implementation;

Draft project correspondence;

Update project contacts database;

Maintain up-to-date project information including in ICMPD project management tool; Keep project assistant(s) informed about the project implementation progress. 2. Project Administration and Compliance:

Regularly monitor expenditures and disbursements for the assigned area of work to ensure that budget allocations are not exceeded. Take corrective action as required; Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultant management procedures;

2 Initiate and follow-up on procurement processes according to ICMPD`s procurement rules; Support management of consultant and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule. Ensure preparation of timesheets for project consultants. Evaluate the performance of consultants according to consultant’s performance management system;

Maintain project documentation electronically and on physical file.

3. Project Content, Reporting and Contribution to Project Development:

Review, comment upon and revise work outputs of consultants and contractors. Prepare inputs to project reports, presentations, briefs;

Contribute to review and assessment of project results by identifying and recording best practices/lessons learned;

Contribute to development and formulation of inputs to new project concepts, proposals, work plans and budgets as requested.

Key Results:

Project activities in the assigned area of work organised and implemented according to work plan;

Project inputs administered according to ICMPD´s rules and processes and donor requirements;

Processes with external stakeholders, partners, consultants and contractors managed promptly;

Deliverables of project consultants and contractors monitored and controlled. Financial expenditures on activities level controlled and maintained within the budgetary limits;

Qualitative and timely contributions for formulation of project content provided; Qualitative contributions made towards assessment of project results and identification of lessons learned.

Incumbent Profile:

A minimum of 3 years of position-relevant work experience in a relevant field; Knowledge of migration issues;

Solid analytical, drafting and organisational skills;

Good communications and problem-solving skills;

Experience in stakeholder relations management;

Supervisory experience in management of experts as required by the position; Professional training in project cycle management in an asset;

Experience in the management of EC-funded projects, including EC procurement rules is an asset;

Experience in Project Implementation in the North Africa Region is an asset; Strong ICT skills in MS applications;

Willingness to travel.

Corporate Qualifications:

Experience in international context;

Proficiency in (verbal/written) English and French, proficiency in Arabic is an asset; Master´s degree related to the area of work.

3Compensation:

ICMPD offers an attractive compensation package. This position is classified at IP1 Grade, with an annual net-base salary starting at EUR 43,512. Additional benefits include participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’s and mobility allowances.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. This position may entail frequent travel to high risk areas at short notice for the execution of the tasks and duties, which may warrant adherence to security protocols, and/or health procedures. 4