Supply Chain Manager
Requisition ID: req7152
Job Title: Supply Chain Manager
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Kyegegwa, Uganda
The Supply Chain Manager is an integral member of the country management team and reports directly to the Field Coordinator and Management In Partnership (MIP) with the Supply Chain Coordinator. This position is mainly responsible for the management and delivery of effective Supply Chain support in the IRC Uganda South Western program in compliance with IRC and donor regulations. Key responsibilities include procurement, transport, inventory and asset management.
Collaborate and coordinate with Programs and Finance to ensure integrated and harmonized operational systems in South West (Kyaka II, Kasese, Kagadi e.t.c). Collaborate with the Finance Manager to ensure that internal controls are met with minimum bureaucracy. Work with Field Office Supply Chain staff and Field Coordinator to ensure effectiveness and implementation of the IRC’s standard operations, policies and procedures. Implement job specific trainings to ensure that Supply chain staff possess the knowledge and skills commensurate with their responsibilities.
Specific Duties and Responsibilities
- Ensure that Supply Chain policies and procedures are in compliance with IRC policies and procedures, donor regulations and local laws. All staff act in accordance with the policies.
- Maintain and update donor guidelines related to Supply Chain field (procurement, asset etc.)
- Monitor South Western Supply Chain sections of budgets and track expenditure. Follow up as necessary including timely information and budgetary comments regarding any realignment.
- Finalize the procurement plans for all grants in South West.
- Ensure all donor reports for assets are completed and submitted to the Supply Chain Coordinator on time.
- Disposal of assets is reviewed annually and donor requirements followed as necessary.
- Familiarize with various donor regulations.
Training and Outreach
- Proactively develop the skills of IRC staff to understand and utilize Supply chain tools and services to design and implement quality programming.
- Identify Supply Chain needs and ensure the issues are raised in new budget development.
- Ensure all Supply Chain staff are aware of and in compliance with IRC procurement, asset and stock management, transport, communications etc, in order for them to clearly share this information.
- Work with program staff towards establishing procurement plans before the start of each grant ensuring they fit in the budget, are donor compliant and realistic in terms of timing.
- Ensure monthly Supply Chain reports are submitted the fields. Review and follow up as necessary.
- Practice excellent human resource management, supporting the development, promotion and retention of a motivated team of qualified and experienced staff.
- Identify staffing and/or skills gaps and see that these gaps/needs are filled and support the recruitment of all Supply Chain staff and provide day to day supervision of the department.
- Provide feedback through regular performance evaluations.
- Ensure that any staff discipline follows a progressive methodology which provides for clear and structured improvement.
- Develop long term plans for continued quality leadership by providing staff development and succession plans.
- Ensure procurement is done according to IRC and/or donor regulations.
- Ensure that staff participating in tender committees are trained and understand their roles.
- Ensure clear delineation of roles for procurement
- Ensure the update of the pre-selected suppliers list.
- Ensure transport services are cost efficient and reliable.
- Ensure warehouse and stocks are secure, well managed and documented.
- Ensure assets and property are effectively managed, asset list is updated regularly and assets are disposed according to IRC and/or donor regulations.
- Supply Chain works consistently with Security to maintain required security levels, awareness and responsiveness.
- University degree in Supply Chain management, Supply Chain, Business Management or related field.
- At least 3 years’ progressive management and leadership experience.
- Experience working with donors including USAID, BPRM, UNHCR, DFID, ECHO, and EU, and knowledge of specific donor guidelines.
- Field experience of managing a large multi-site Supply Chain operation.
- Solid knowledge and understanding of practical Supply Chain procedures and maintaining supply pipelines in areas with weak infrastructure.
- Strong organizational, interpersonal and communication skills.
- Strong computer competency with word processing, spreadsheets, databases, and other IT skills.
- Process leadership qualities and willing to exercise initiative.
- Willingness to participate and contribute as a team member, under challenging working and living conditions.
- Position is open only to Ugandan nationals.
- Deadline for receiving applications is 25th November 2019.
- Applications will be reviewed on a rolling basis.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.