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Deputy Head of Office

Dushanbe (Tajikistan)

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Dushanbe (Tajikistan)
  • Grade: S-4, Seconded Position - Open for OSCE's 57 participating States - Senior level
  • Occupational Groups:
    • Managerial positions
  • Closing Date: 2019-12-27

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General Minimum Requirements

The general minimum requirements for working with the OSCE are:

  • Excellent physical condition
  • Possession of a valid automobile driving license and ability to drive using manual transmission
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
 
 
 
 
Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

  • Diplomatic experience or experience working in political affairs with international organizations or governments
  • Experience in preparing analytical reports
  • Excellent communication and drafting skills
  • Knowledge of regional political history and developments
  • Diplomatic and negotiating skills
  • Some knowledge of the OSCE principles and commitments
 
 
 
 
Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

Education:

A second-level university degree in political sciences, public or international law, international relations or another related field; a first-level university degree in combination with two years of additional qualifying experience may be accepted in lieu of the second-level university degree.

Experience:

Minimum 10 years relevant, diversified and progressively responsible professional experience including at least 5 years at the management level relevant to the actual position

 
 
 
 
Mission Specific Requirements

Additionally, this particular post has specific requirements:

Mandatory:

  • Strong leadership and management skills, including strategic planning, public communication, budgeting, personnel/logistics, administrative and financial matters;
  • Practical experience in the areas covered by the mandate of the OSCE Programme Office in Dushanbe in the politico-military, economic and environmental as well as human dimension of security;
  • Experience in results-based programme management and project management (including knowledge of budget-related issues);
  • Ability to establish, maintain and promote effective working relationships with state officials (at the national and local level), diplomatic corps and international organizations, civil society as well as with all departments throughout the Office, whilst maintaining strict impartiality and objectivity;
  • Previous international work experience and/or experience in field missions;
  • Professional fluency in English and working knowledge in Russian, both oral and written; professional fluency in Russian is a strong asset;
  • Flexibility and ability to work under pressure and within limited timeframes as well as the ability to solve problems effectively and efficiently;
  • Cultural and social sensitivity and judgment;
  • Competence in conflict management and mediation;
  • Ability to operate Windows applications, including word processing, spreadsheets and e-mail.

Desirable:

  • Working knowledge of the Tajik language.
 
 
 
 
Tasks and Responsibilities

The Deputy Head of the OSCE Programme Office in Dushanbe supports the Head of the Programme Office in Dushanbe in developing and executing OSCE policies, programmes and operations in furtherance of the Office's mandate and regularly engaging with senior officials in the political, economic and social structures of Tajikistan, including civil society and the media. Under the leadership of the Head of the Programme Office in Dushanbe, the Deputy Head assists in the co-ordination and oversight of programmes within the Office, including related general administrative matters; represents the Head of the Programme Office at high-level international gatherings, in co-ordination meetings with other international organizations in Tajikistan, and before OSCE bodies and structures.

Specifically, the Deputy Head of Office is responsible for the following:

  1. Overall monitoring of progress of the Office's programmes and activities utilizing relevant programme management tools (strategic planning, project management, budget issues);
  2. Advising the Head of the OSCE Programme Office in Dushanbe on general administrative, management, policy, and programmatic matters;
  3. In co-ordination with the Chief of Fund Administration, overseeing the preparation of annual planning and budgeting documents (Programme Outline, Unified Budget, Programme Budget Performance Report) and oversees the management of human resources issues;
  4. Acting as co-ordinator of the Gender Focal Points across the Office;
  5. Assisting in the co-ordination of the Office's activities with the Government, international organizations, OSCE Institutions and civil society;
  6. Acting as first level supervisor for the Heads of Programmes, the Director of the Border Management Staff College, the Senior Executive Officer, the Political Officer as well as a Senior Secretary and other staff, as required;
  7. Having the overview of the organization of high level OSCE events and missions;
  8. Assisting in staff mentoring and coaching, including issues related to staff training needs (in close co-ordination with the Human Resources Unit);
  9. Supporting the security management of the Office;
  10. Supporting fund raising for Extra Budgetary (ExB) projects;
  11. Deputizing for the Head of the Programme Office in her/his absence;
  12. Performing other duties as assigned.

For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see https://www.osce.org/programme-office-in-dushanbe

 
 
 
 

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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