Regional Logistics Officer NOB (Commodity Accounting & Funds Management)
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The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
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At WFP Regional Bureau in Cairo, we provide strategic and technical guidance to WFP operations in 17 countries: Algeria, Armenia, Egypt, Iran, Iraq, Jordan, Kyrgyzstan, Lebanon, Libya, Morocco, Palestine, Syria, Sudan, Tajikistan, Tunisia, Turkey and Yemen.
The Regional Bureaus’ (RB) Supply Chain lead the strategic positioning of WFP supply chain in the region, promoting corporate and regional best practices and engaging with partners at the regional level for innovative and optimized regional supply chain performance. As such, RB Supply Chain is the first line of supports to Country Offices in the implementation of supply chain strategies, policies, processes, systems and tools, from design and implementation to monitoring and measuring supply chain performance.
The Regional Bureau Cairo (RBC) is the largest of the six WFP RBs, with the estimated budgets for food transfer cost (FTC), i.e. cost of logistics to deliver the food from the source to the beneficiaries, amounting to $ 588 million (2019 est.) representing 36% of WFP global food transfer budget.
The total quantity of food handled in 2018 was 1,98 million mt (valued at over $900 million, excluding the FTC) which represents 43% of WFP total tonnage handled last year. Lastly, the 17 countries with active WFP operations under RBC are amongst the most complex and diverse operation managed by WFP globally. In addition, RBC covers 10 “oversight” countries with currently no WFP in-country operations and it also sources food from a number of those as well as from “operationally active” RB countries.
In line with RBC Supply Chain functional terms of references, the Logistocs Officer NOB will lead Commodity Accounting and Fund Management team and provide expertise, analytics, periodic and ad hoc support to supply chain operations in RBC countries, to ensure an effective and integrated supply chain approach to meeting the food assistance needs of beneficiaries as well as services requirements (e.g. transport, other logistics eservices) of other humanitarian partners.
If you're intertested to be part of a fast moving deadline driven team and you are interested to bring your leadership skills and logical thinking to save lives, please do not hesitate to apply.
1.Lead the Funds Monitoring and Commodity Accounting team and ensure adequate response to field support requests during the budget planning review and Country Strategic Plan (CSP) implementation.
2.Ensure continuity of operations and mitigate risk of deficit or surplus through adequate budget planning and monitoring to ensure full cost recovery and fund management process
3.Review the Supply Chain funds monitoring controls and reports needed to measure performance (actual vs. planned) and cost analysis, including the quarterly monitoring tool for Country Strategic Plan (CSP)
4.Ensure International Public Sector Accounting Standards (IPSAS) compliance through monthly monitoring of open logistics Purchase Order (POs) and on time creation of Payment document/Logistics Service Entry sheet (SES)/ Good Received Notification (GRNs)
5.Ensure compliance with corporate budget planning and funds management policies, procedures, financial rules and regulations.
6.Support Country Offices / Regional Bureaus Corporate Task Force in the on-set of large-scale emergency operations and at the inception of the CSPs.
7.Monitor RBC global Supply Chain KPIs and advise Country Offices in the region for necessary actions
8.Ensure that all Supply chain Matrices (budgeting estimation tool) are reviewed and cleared at Regional Bureau level and have all valid supporting documents and calculations before being presented for HQ release.
9.Ensure that country offices transactions are performed according to the standard business processes and corporate guidelines;
10.In liaison with other units and departments, identify bottlenecks in the country offices commodity tracking and provide solutions;
11.Ensure Physical Inventories are carried out by all country offices on a monthly and quarterly basis at each storage location and reconciled and captured in the system before the closure deadline;
12.Implement best practices and advise CO management on any anomalies;
13.Regularly visit to country office to ensure standard set of documents are used, their flow to data-entry stations is timely and standard Commodity Accounting procedures are followed by all throughout the country with feedback to Head of Supply Chain;
14.Ensuring that corporate policies and guidance are disseminated to Country Offices; Providing support to Country Offices in implementing corporate rules, regulations and guidance.
15.Identifying needs across the region for new/improved tools/policies and sharing them with HQ Supply Chain division for potential development, coordinating rollout of corporate tools and subsequently ensuring adequate technical support to County Offices
16.Aggregating training requirements for the Country Offices in the region and organizing targeted training events to develop the required skills and capacities at the Country Offices.
17.Conduct oversight and compliance mission and ensuring that internal and external oversight and compliance recommendations are efficiently addressed by the County Offices
18.Perform any other business as required
- At least 8 years of relevant professional experience
- Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
- Experience preparing and managing supply chain and project budgets
- Proven ability to provide analytical support and recommendations for operational costs and funds utilization optimization
- Operational experience with integrated transport/supply chain operations including inventory management.
- Excellent knowledge of software such as Excel, and knowledge of SAP
- Experience in handling financial and accounting policies and procedures
- Experience managing teams
- Good communications skills both written and spoken
- Proven ability to build and maintain effective work relationships with technical counterparts, managers and staff within HQ/regional/country office.
- Language: Excellent command of English language.
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
• Experience in commercial or humanitarian transportation sectors.
• Experience monitoring and reporting on transport and freight market conditions and trends.
• Experience in dealing with shipments and clearing imports/exports with customs officials.
• Experience coordinating procurement and transportation processes with other units/ teams.
• Experience in warehouse and commodity management.
• Experience working with corporate systems (databases, software).
- JOB TITLE: LOGISTICS OFFICER
- TYPE & LEVEL OF CONTRACT: FIXED-TERM NOB
- DURATION & START DATE: 1 YEAR RENEWABLE
- UNIT/DIVISION:SUPPLY CHAIN
- DUTY STATION (City, Country): REGIONAL BUREAU IN CAIRO (RBC), CAIRO, EGYPT
- REPORTS TO: INTERNATIONAL REGIONAL SUPPLY CHAIN OFFICER
THIS POSITION IS OPEN FOR EGYPTIAN NATIONALS ONLY
Interested candidates are invited to submit their application no later than Monday, 9 December 2019.
Female applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.