Consultancy – Administrative Assistant (CSU-Administration Section), UNICEF EAPRO, Bangkok, Thailand

An Operation section under UNICEF East Asia and Pacific Regional Office (EAPRO) and Thailand Country Office is seeking a qualified individual consultant to provide support on office Administration; covering general administrative tasks and functions within an office, coordinate with internal and external stakeholders at different level, property management, Travel administration support, Human Resources and back-filling as needed when insufficient capacity arises.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.                                                                                                                                             

For every child, a better future

UNICEF works to ensure the rights of all children in the East Asia and Pacific Region.  This means the rights of every child living in this country, irrespective of their nationality, gender, religion or ethnicity, to:

• survival – to basic healthcare, peace and security;
• development – to a good education, a loving home and adequate nutrition;
• protection – from abuse, neglect, trafficking, child labour and other forms of exploitation; and
• participation – to express opinions, be listened to and take part in making any decisions that affect them

 

How can you make a difference?

An Operation section under UNICEF East Asia and Pacific Regional Office (EAPRO) and Thailand Country Office (TCO) is seeking a qualified individual consultant to provide support on office Administration; covering general administrative tasks and functions within an office, coordinate with internal and external stakeholders at different level, property management, Travel administration support, Human Resources and back-filling as needed when insufficient capacity arises.  

 

Work Assignment:

Under the supervision of Senior Administrative Associate, the consultant will undertake the following tasks:

• Provides support on registration of documentation for dispatch to UNICEF Country Offices, and registration.
• Registers and distributes incoming invoices to various units including following up on the status of settlement of vendor invoices in CSU-Admin sub unit.
• Distributes office stationary and supplies.  Also, supports Administrative Associate to monitor administrative supplies and updating inventory of stationary and other office consumables. 
• Establishes and maintain the CSU office filling and reference systems.
• Prepare VAT applications for office transactions in collaboration with Supply Assistant.
• Provides support on procurement administration on bidding documentation filling and organization.
• Backstop for telephone operator and front office at the gatehouse.
• Supports on budget monitoring:
  • Supports requests for data collection pertaining to admin-related expenditure.
  • Prepares data on administration supplies utilization as required.
• Supports administrative tasks related to meeting/events:
  • Supports bookings and logistical arrangements for internal and external meetings.
  • Maintains office conference/meeting rooms calendar.
  • Acts as focal point in CSU-Admin sub-unit in coordination with relevant parties internally and externally for meeting and conference arrangements, in particular caterers and meeting room seating arrangement.
  • Monitors/tracks and reports on the use of the conference centre.
• Other tasks as assigned by supervisor.

 

End Product: Progress monthly report against the completion of the above work assignments and agreed workplan with the direct supervisor.

 

Estimated Duration of Contract: 8 months, starting ASAP.

 

To qualify as an advocate for every child you will have…

• University degree in social science and  general  management discipline.
• Thai Nationality.
• Minimum 5 years of work experience in general administrative and supply field.
• Thai and English Proficiency.
• Excellent knowledge in MS-Office and all office automations.
• Previous experience in supporting office administration and management requires.
• Proven track record of working in fast-pace environment, non-profit organisation and an international organization, especially in UN system preferred.
• Knowledge about administration functions in UN system is a strong asset.
• Good planning, organizational, interpersonal and problem solving skills.
• Attention to details. Service-oriented, good people management skill
• Ability to handle and complete multiple tasks within deadlines.
• Demonstrate ability to work well in multi-cultural environment and people with diverse background
• Ability to work independently and as a part of a team.

 

Interested candidates are requested to submit CV or P-11, full contact information of minimum 2 references, availability, proposed monthly professional fee in THB by 11 December 2019.

 FORM P11.doc

 

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

 

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

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UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

 

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.