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Administrative Assistant

Juba

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Juba
  • Grade: All levels - NPP - National Project Personnel - Local Contractors Agreement
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • FRSSD
  • Closing Date: Closed

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device


FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.

Qualified female applicants are encouraged to apply.

People with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidentiality.

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO representatives, is to assistant governments to develop policies , programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

The FAO Representation in South Sudan is organizes in three main units\: programme, Operations and administration. The current portfolio of projects in South Sudan includes activities related to agriculture (crop), livestock, Fisheries, Natural Resource management, food information systems is implemented with humanitarian, transitional and development funding. The incumbent will contribute to the country’s programme and portfolio as foreseen in the project he/she will coordinate and be assigned.

Reporting Lines


Reports to the Field Security Officer (FSO)
Technical Focus

Tracking all admin finance, procurement functions under security unit.

Tasks and responsibilities
  • Liaise with admin finance, procurement/ ensure security unit is in compliance with administration requirements
  • Follow up on procurement requests
  • Ensure orderly filing of security unit documents
  • Maintenance and updating of staff list and contact details
  • Daily staff position (security clearance)
  • Management of security unit assets tracking
  • Perform any other tasks as requested by FSO.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
  • University Degree in public administration / Business administration or related administration
  • At least 3 years work experience in administration or office management
  • Working knowledge of English and Local Arabic
  • National of South Sudan.
FAO Core Competencies
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Capable of working under pressure in a multitasking position.
  • Ability to work in a multicultural environment
  • Good experience in the usage of computers and office software packages (MS Word, Excel, etc.)
  • Security tools skills



ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact\: Careers@fao.org
  • Applications received after the closing date will not be accepted
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
  • For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

This vacancy is now closed.
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