Finance Manager

Duties and Responsibilities

Field Finance Reporting

• Ensure that the month is closed on 25th for all months but September, which is a fiscal year closing month in IRC on 30th.
• Ensure that all cash books are closed and cash count conducted on 25th of the month.
• Ensure that all bank books are closed and the period bank statements as at 31st are obtained at the month end.
• Ensure all advances are reconciled at the month end as per advance policy.
• Ensure that all outstanding invoices are paid before the end of the month to ensure they are recorded within the same month they are incurred.
• Ensure that the financial reports are submitted to Kampala finance department on the 3rd of the next month for all months except September.
• Ensure accrual transactions are cleared on time

Donor Reporting

• Ensuring donor regulations are adhered to for all aspects of the operations
• Ensure that BvAs are reviewed and review meetings are held timely. to relevant parties on time and accurately. Initiate recoding for cost wrongly charged
• Identification of procedural or training issues to be addressed to improve the quality of report data.
• Prepare donor reports and submit for Kampala  office review

Training & Support

• Liaising with the country office for policy or procedure questions
• Training staff on IRC accounting procedures and requirements, assists the Field Coordinator and program staff in finance related issues and activities.
• Review of financial data submitted, identify weaknesses or problems being encountered by program and operations staff and recommend corrective action.
• Train field managers on budget tracking, review burn rates and provide advise if spending is not happening according to plan.
• Prepare key performance areas for staff reporting directly under you and conduct performance appraisal
• Communicate with Finance Controller on security issues within the office and outside the office.
• Report to the Finance Controller any irregularities that occur within the IRC office, staff compound and camps on policy and procedures.

Bank & Cash Management

• Oversee weekly petty cash counts
• Supervision of the processing of bank, M-pesa and cash transactions.
• Ensuring internal control procedures are followed for all cash & mobile money disbursements, receipts and transfers
• Oversee the maintenance of an accurate and updated cash flow report. Get updates from the Finance officer/assistant weekly
• Liaison with bank officials to resolve problems or facilitate improved service.
• Ensuring that all banks are immediately updated on changes to bank signatories
• To be the contact person for all bank correspondences.
• Prepare the bank reconciliation for the field office monthly

Cash Forecasting

• Preparation of cash forecasts and CTR for ARUA and submitting it on the 20th of every month
• Monitoring cash usage and requirements and advise the Finance Country office of possible unusual activity or requirements
• Working with field and program coordinators to help them develop more accurate cash forecasts
• Ensure the sufficiency of bank reserves at all times for the Kakuma bank account.

Internal Control

• Reviews of controls and monitoring of compliance with established procedures.
• Preparation of written reports which identify key issues and provide recommendations for improving control processes or procedures

Budgets

• Review funding allocations to enable proper guidance to programs and proper coding.
• Closely monitor all grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the Budget vs. Actuals reports.
• Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of field operating costs.
• Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
• Attend Grant Opening, BvA review and Closing Meetings
• Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.
• Work on KKM filed office salary map and submit for NBO review

Staff Management

• Daily supervision and review of the work flow processes for  efficiency
• Prepare a standard work schedule to act as a guide.
• Regular and open communication with IRC staff from all departments.
• To represent the finance department in the weekly tender committee meetings when nominated to do so.
• To be willing and ready to participate in field staff exchange programs.
  

Please note:

• This position is open only to Ugandan nationals.
• Deadline for receiving applications is 20^th December 2019.
• Applications will be reviewed on a rolling basis.    

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.