Program Manager, Great Lakes Region

Scope: The Program Manager will be responsible for providing a range of administrative and programmatic HQ support services to country programs in the region, working closely with and reporting to the Regional Program Officer to support the region’s non-European (USG and UN) portfolio. The Program Manager will work with country office grants and support departments, as well as the regional team, to ensure timely and accurate grant reporting and portfolio support. This includes close collaboration with Regional Program Support Team members based in Europe as well as colleagues based in the field and in other HQ units and departments. This position may require field travel.

Responsibilities:

Grants Management

• Review, edit, and provide substantive feedback on grant reports prior to donor submission and submit reports in a timely manner;

• Maintain the region’s grant filing system at HQ and detailed lists of the region’s active grants by country, including reporting deadlines, and alert colleagues as appropriate;

• Provide support to the Program Officer in proposal/grant modifications and submissions, including liaising with various departments to obtain approvals and help to ensure complete proposal packages;

• Liaise with the Finance Department to support the finalization of codes when grants and sub-grants are fully executed, and relay proper documentation back to the country programs;

• Review and process sub-award proposal packages, sub-award agreements and modifications, ensuring compliance with donor requirements and IRC’s Sub-Award Partnership Management System; U.S, Government FFATA reporting;

• Assist in providing coverage support when Program Officer is absent.

  Administration

• Coordinate and participate in monthly calls with country teams;

• Gather all documentation for and seek signature of CFO for agreements and proposals;

• Gather all documentation and signatures for Power of Attorney requests.

• Assist with the organization of regional conferences and regional meetings;

• Assist in organizing logistics and meetings for field staff visiting HQ;

• Manage country call calendar and provide call support/notes for the region.

• Manage and assist in compiling regional data and information, including through organization’s grant filing system and other regional trackers.

  Internal and External Communications

• Respond to day-to-day interdepartmental, field and external requests for information;

• Assist the Program Officer in gathering and updating information on the region’s country programs, and to help draft summaries as requested;

• Assist the Program Officer to promote the work of the region’s country programs;

• Update and maintain regional and country office RescueNet pages.

  Other

• Research and be informed about programmatic issues, security and political developments in the region;

• Participate in special projects as needed;

• Provide in-country support as needed and assist in training of new grants staff either remotely or in-country.

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