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Operations Manager, Syria

Jordan | Lebanon

  • Organization: ABA - American Bar Association
  • Location: Jordan | Lebanon
  • Grade: Senior level - Senior - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administration/Finance
    • Managerial positions
  • Closing Date: Closed

JOB SUMMARY:

Operations Manager: ABA ROLI seeks a full time Operations Manager (OM) to work on a judicial assessment and access to justice program in Syria. The OM will be based in either Beirut or Amman. The OM will be a key part of the management team of ABA ROLI’s Syria Operations. The OM will oversee financial and administration operations of ABA ROLI’s field operations in Syria including, improving organizational processes and procedures, productivity and efficiencies.

Under the supervision of the Program Director (PD) and ABA ROLI MENA Director (located in Washington, DC), the OM will also work with ABA ROLI program and finance teams in Washington, DC to provide financial management of the Syria program and all programs in the assigned portfolio. The OM will work closely with the PD to ensure compliance with donor and ABA ROLI policies and procedures. The OM will also administer procurement and oversee personnel management to ensure compliance with local laws.

RESPONSIBILITIES:

  • Coordinate office operations to ensure effective and efficient implementation of ABA programs;
  • Coordinate financial, procurement, administrative, and human resources support functions to ensure the field office operates within the overall policies and procedures of ABA and donor organizations;
  • As authorized, serve as fiduciary of funds dedicated to ABA programs and activities;
  • Serve as an overall quality assurance verifier in all field financial, procurement, personnel and administrative transactions, ensuring the highest level of accuracy in all financial reports;
  • Manage project office funds including bank accounts;
  • Review financial reports including cash forecasts, accruals, bank and cash reconciliations, tax, payroll and expense reports, and submission of reportorial requirements and payment remittances to local government agencies, and, at times, personally undertake these tasks;
  • Ensure timely payment to vendors in compliance with ABA ROLI policies and procedures;
  • Maintain office financial and operational policies, including security policies in collaboration with ABA ROLI’s field office and Washington-based security staff;
  • Work with program staff on financial management and compliance, including training staff and subawardees on ABA ROLI policies and procedures;
  • Oversee the drafting, executing, and management of contracts for staff, consultants, and vendors; as well as maintenance of resident staff timesheets, tracking of leave time; and,
  • Other duties as assigned.

QUALIFICATIONS:

  • Bachelor’s Degree in Business Administration, Accounting, Operations Management or related field, a master’s degree will be an advantage.
  • At least five years of senior operations and administration management experience particularly with non-governmental organizations, international organizations or multilateral institutions;
  • Experience working with US government-funded projects, including familiarity with U.S regulations will be an asset;
  • Experience managing staff and working within a team composed of administrative, financial and programmatic staff;
  • High degree of organization, professionalism, integrity, trustworthiness and flexibility;
  • Ability to use discretion when working with confidential documents and information;
  • Ability to operate efficiently while juggling multiple priorities.
  • Working knowledge of MENA region (experience working in Syria since 2012 is a plus);
  • Advanced written and oral communication skills in English and Arabic;
  • Excellent written and verbal communication skills.

All interested candidates, please submit a cover letter and CV directly to: mena-info@abaroli.org

This vacancy is now closed.
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