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Director, Grants Management

New York City

  • Organization: IRC - International Rescue Committee
  • Location: New York City
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Managerial positions
    • Awards Management
    • Grant writing
  • Closing Date: Closed

Requisition ID: req7868

Job Title: Director, Grants Management

Sector: Awards Management

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: New York, NY HQ USA

Job Description

Established in January 2016, the Awards Management Unit (AMU) is a global unit spanning New York, London, Nairobi, Berlin and Amman. It has responsibility for identifying, securing and managing all funding from statutory/government donors. The unit is organized into five pillars: Strategic Partnerships; Program and Grants Support; Compliance and Policy; Program Development (Business Development); and Training.

The AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources. The unit operates within a matrix management system across teams in the US and the UK and elsewhere, driving functional integration between all relevant units and staff.

Job Overview/Summary:

The IRC is currently engaged in a project to implement an Enterprise Resource Planning (ERP) Management system, branded “Integra”, across Finance, Supply Chain and Grants Management functions in all IRC locations. This project will retire a number of existing systems, bringing them into a cloud-based Microsoft Dynamics 365 environment. As one of the five “business owners,” alongside Finance, Supply Chain, Crisis Response, Recovery and Development (CRRD), and Resettlement, Asylum, and Integration (RAI), the AMU has a key strategic interest in the scope, direction, design and rollout of this system.

The Director, Grants Management serves as the Grants Functional Lead on the Integra project, representing the SVP, AMU and acting as a conduit between the Integra project and the AMU and other HQ-and field-based grants stakeholders. The Director is accountable for the grants management workstream of the Integra project, which sits within the Cross-Functional Business Management work area and coordinates with the Project Management, Business Systems Management, Technology Solution, Change Management & Operations, and Deployment work areas. The grants management workstream focuses primarily on business processes and system functionality related to the OTIS-Integra integration, sub-awardees, donor compliance, and grant reporting and monitoring. The Director assesses solutions, collects input from key stakeholders, provides recommendations to AMU and Integra senior leadership, and makes decisions, both independently and with cross-functional teams.

Major Responsibilities:

  • Represent the SVP, AMU on the Integra project and serve as a conduit between the Integra project and the AMU and other HQ- and field-based grants stakeholders

  • Lead continued grants business process design and testing, and coordinate with other functional leads on cross-functional business process design and testing relating to awards management requirements, based on ongoing development, testing, and pilot feedback from HQ, CRRD country offices, and RAI offices

  • Develop, review and/or approve new/updated policies, guidance, training and tools to facilitate implementation of new or changed business processes relating to awards management

  • Provide recommendations regarding RAI and CRRD deployment planning and deliverables related to awards management data, testing, training, and change management

  • Oversee and provide hyper support/operational support related to awards management business processes as required

  • Track new AMU/grants requirements for system functionality, including reports and dashboards for grant management and monitoring, assess solutions, and make recommendations


Qualifications

  • Bachelor’s degree in related field

  • Proven knowledge of grants management processes and needs at IRC, preferably both field and HQ based

  • Excellent verbal communication skills, preferably including facilitating group workshops

  • Strong written communication skills, including producing and reviewing complex documents for audiences of differing levels of seniority, expertise and knowledge of the project

  • Strong negotiation/influencing skills

  • Strong analytical skills

  • Experience of working cross-functionally, especially with IT, Finance and Supply Chain teams

  • Ability to balance strategic leadership responsibilities with hands-on operational tasks

  • Understanding of IRC finance and supply chain processes an advantage

  • Understanding of ERP or other grants, finance or supply chain IT systems an advantage

  • Experience of large IT projects an advantage

  • Experience of working in formal project management environment an advantage

Working Environment:  Standard office work environment, with international and/or domestic travel as needed to support deployment, approximately 10% of the time.

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