Expense Claims Administrator (FAP-ACC-PA-2020-2-LD)

Company Description

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Job Description

Introduction

Are you organised, discrete and a team player? Do you have experience with processing expense claims or HR compensation and benefits? We are looking for a dynamic person with good attention to detail to join our Personnel Accounting Section.  

As a member of the Personal Accounting Section, in the Accounting Services Group, you will be part of a small, versatile team responsible for processing the monthly salaries of the Organization, and for the reimbursement of various expenses to members of personnel. Additional tasks performed by the team include participation in regular accounting book-closes, financial follow up on specific activities, and the issuance of correct financial certificates. 

Functions

The Expense Claims Administrator will ensure the efficient and accurate control and payment of all financial requests relating to members of personnel. This amounts to approximately 25,000 claims a year. You will work in tandem with one other colleague, and will gradually take on the following responsibilities:

• Controlling a variety of reimbursement claims involving members of the personnel.
• Preparing the related payment files.  
• Coding and recording of accounting entries.
• Regularly monitoring specific accounts.
• Maintaining personnel’s bank details.
• Answering ad hoc queries from members of Personnel.
• Performing diverse administrative duties, such as correspondence and filing.
• Maintaining regular contact and good relations with both internal services and external contacts.

In the spirit of flexibility within the team, ensure back up of colleagues. This post requires strict confidentiality and full respect of data privacy.

Qualifications

Technical certificate or general secondary education in the field of administration or a related field.

Experience:

Initial professional experience in finance and accounting – preferably in the field of reimbursements to employees or accounts payable.

Technical competencies:

• Accounting control and analysis.
• Cost control.
• Use of accounting tools.
• Customer service.
• Knowledge of administrative rules and procedures.

Behavioural competencies:

• Demonstrating accountability: working conscientiously and reliably; delivering on promises. Maintaining confidentiality. Treating others fairly and equally.
• Achieving Results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
• Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements. Readily accepting new tasks or work/projects. Being able to demonstrate flexibility whilst abiding by all applicable rules.
• Communicating effectively: expressing opinions, ideas and suggestions with conviction and in a logical/structured manner; keeping to the point. Checking to ensure that the message has been well understood. Ensuring that information, procedures and decisions are appropriately documented.
• Working in teams: working well in groups and readily fitting into a team; participating fully and taking an active role in team activities. Contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.

Language skills:

Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft and/or translate accurate texts in both languages.

Additional Information

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 14.02.2020

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: FAP-ACC-PA-2020-2-LD

Benchmark Job Title: Process/Services Assistant

Please make sure you have all the documents needed to hand as you start your application, as once it is submitted, you will not be able to upload any documents or edit your application further