Logistics Officer (m/f/d) - National position

Malteser International, the worldwide relief agency of the Order of Malta for humanitarian aid, works in more than 20 countries in Africa, Asia and the Americas for people in need, regardless of their religion, origin or political affiliation. Its mission is to provide emergency relief as well as to implement rehabilitation measures and to facilitate the link between emergency relief and sustainable development. Christian values and the humanitarian principles of impartiality and independence form the basis of its work in the following areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition; Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and Disaster Risk Reduction.
  



Malteser International has been implementing projects in Uganda for over two decades focussing mainly on health and nutrition, water, sanitation and hygiene, livelihood and environment.

To support our team in Kampala, Uganda, Malteser International is looking for a motivated Logistics Officer (m/f/d) - National position.

The Logistics Officer (m/f/d) is responsible for the implementation of MI Uganda Country transport and fleet management, stores and warehousing and asset management, in order to  support program implementation.

Responsibilities:

Transport/Fleet management:

• Support Senior Logistics Officer to uphold Malteser International fleet in line with the fleet management policies, prepare fuel reports, identify maintenance needs, monitor fuel consumption and maintenance issues to ensure value for money
• Prepares the monthly vehicles report for verification
• Coordinates vehicle  movements and activities of the Drivers
• Oversees and ensures proper maintenance and management of vehicles and drivers e.g. repair, maintenance, monthly mileage check, usage purposes as well as licenses and insurance coverage
• Follows-up of the Drivers list of duties, shift, logbook, overtime
• Prepares and follows-up the reimbursement of private use of vehicle and submits to the appropriate finance staff

Stores and Warehouse Management:

• Support in warehouse and store management. Record all items moving through stores ensure stock updates, stock cards and copies of the distribution register
• Prepare monthly stock report for verification and distribution

Asset Management:

• Ensure that proper asset management is performed in adherence to MI rules, regulations, policies and strategies and that inventory procedures are complied
• Receiving, inspecting and verification of all incoming equipment, furniture and supplies and scheduling deliveries to users
• Tagging all furniture/equipment upon receipt from the supplier.  Update of non-expendable property inventory record and track movement
• Support in the management of physical assets disposal. Documentation preparation for submission and follow up on request for disposal action
• Support in the regular physical inventory verification exercise by checking the accuracy of records and location of property
• Preparation of inventory reports as required
• Maintenance of the filing system ensuring safekeeping of confidential materials
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit

General:

• Report all difficulties and relevant information to the Senior Logistics Officer in a timely manner.
• Perform any other duties as may be assigned

Qualifications:

• The Logistics Officer should possess a university degree in Logistics/Procurement /Business Administration or related field
• 2-3 years of experience in supply chain management with good understanding of donor and INGO procedures, strong organizational skills
• computer literate with hands on MS Office programs, especially in MS Excel
• A demonstrated ability to multi-task and process information into action as to not delay program activities
• Valid Driver’s License and ability to drive

Conditions:

• Starting date: As soon as possible
• Duty Station: Kampala, Uganda
• Duration of contract: 12 months
• Kindly note that this a national position with a local contract​