Finance Officer (Finance Analyst_Dispatch)

Yangon

Organization: UNOPS - United Nations Office for Project Services
Location: Yangon
Grade: Junior level - LICA-8, Local Individual Contractors Agreement
Occupational Groups:
- Operations and Administrations
- Banking and Finance
Closing Date: Closed

Background Information - Myanmar

UNOPS Myanmar is one of UNOPS’ leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Access to Health Fund, the Livelihood and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative towards elimination of Malaria, which works to accelerate progress towards malaria elimination in the greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organisations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

Background Information - Job-specific

Under the overall supervision of Head of Finance and direct supervision of the Deputy Head of Finance MCFU, the Finance Officer (Finance Analyst, Dispatch) provides key elements of advisory, management, and planning services to ensure compliant planning, administration, and management (including budget, treasury and cash management) of the Business Unit’s financial resources. Under close supervision, she/he may maintain oversight and control of Programme financial activities, providing value-added advisory services.

Functional Responsibilities

Functions / Key Results Expected
1. Implementation of operational strategies and procedures

2. Operational Management, Monitoring and Process Control

3. Cash Management

4. Knowledge Building and Sharing

5. Team Management
1. Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

Full compliance with UN/UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the office’s resource mobilisation efforts.
Implementation of cost saving and reduction strategies in consultations with office management.

2. Operational Management, Monitoring and Progress Controls: Ensures and is accountable for key elements of the following:

Monitor the achievement of MCFU operational plans and regularly report to Management on performance indicators in the form of a regularly updated dashboard, allowing tracking of the teams’ and individual team members performance and the usage of technical tools (Dispatch system) to efficiently manage the teams performance; Provide reliable and updated information.
Manage the dispatch system through analysis and registration of requests received, assign priority levels, and review pending processes assigned to reconciliation and payment teams
Regular analysis and reporting functions of the dispatch system,
Review the functionality of the dispatch system and propose enhancements to the administrator of the data base Technical support to other users of the dispatch system.
Identification of administrative budgetary requirements; provision of guidance on guidelines for budget and work plan preparation.
Review and update of guidelines and procedures in light of changing circumstances or for the purpose of complying with, streamlining and/or strengthening existing financial and budgetary procedures.
Review quarterly work plans for the national programmes and provide necessary information for related activities.
Monitor and analysis of disbursements as per the work plan, expenditure levels against allotments and determine/recommend reallocation of funds when necessary.
Continuous analysis and monitoring of budgets and activities implemented, ensuring the MCFU cost is allocated accurately to the projects.
Collaboration towards the improvement of the MCFU Budget formulation system.
In cooperation with the Information & Communications Technology Unit, ensure relevance of system at all times by updating and proposing changes to facilitate financial management of projects and to enhance financial reporting.
Review and offer appropriate recommendations with respect to the finalization of work plans performance reports, analysing variances between approved budgets and actual expenditures.

3. Cash management: Provides substantive review, contributions, and support towards achievement of the following:

Organization and oversight of cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, and security for cash assets on site.
Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements;
Building of team capacity to effect payments using ERP/OneUNOPS and/or Imprest Accounts.
Discussion and communication with the Programme the savings or potential concerns that may require further review.

4. Knowledge building and knowledge sharing.

Organize, facilitate and/or deliver training and learning initiatives for personnel and Government staff on Finance related topics.
Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

5. Team Management

Facilitate the engagement and provision of high quality results and services of the team supervised through effective performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices

Impact of Results
The effective and successful achievement of results by the Finance Officer (Finance Analyst, Dispatch) directly impact on the availability of UNOPS’ financial resources to effectively develop and implement the organization’s programmes and projects. It enhances the organizations financial and programme performance, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.

Education

CPA or Advanced Degree or equivalent in Business Management, Business Administration or related fields is required.
A first-level university degree, in combination with two additional years’ qualifying experience, may be accepted in lieu of the advanced university degree

Experience

Minimum of two years of professional-level experience in accounting with responsibility for project accounting and preparation of financial statements in an international organization in providing financial management services;
Knowledge of UNOPS financial rules and regulations; working knowledge of ERP, experience with MS Office 2010/or newer versions or G Suite and financial management, using electronic systems, and environment are desired.
Knowledge of database management, data mining,advanced excel skills are desirable.

Languages

Full knowledge of the English language and Myanmar language is essential.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement Contract level: LICA- 8
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

This vacancy is now closed.
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