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HR Business Partner(P4)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Administrative support
    • Monitoring and Evaluation
    • Human Resources
    • Operations and Administrations
    • Sustainable Business Development
  • Closing Date: 2020-04-09

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Organizational Setting

The Division of Human Resources (MTHR), within the Department of Management, plans, acquires and manages human resources to effectively implement the IAEA programmes. It thus delivers the full spectrum of human resource services, including HR organizational development and planning, talent acquisition and development, performance management, and administration of compensation and benefits. The Division serves a multicultural workforce of approximately 2300 people from diverse scientific, technical, managerial and professional disciplines. The HR Management Section (HMS) provides HR services to the Agency and advice to managers in the areas of recruitment, learning and development, staff relations and the business partner approach.


Main Purpose

Reporting to the Section Head, HMS, HR Business Partner serves as a consultant to management on human resources related matters to ensure alignment of organizational entities’ human resources with their respective programmatic needs while continuously promoting respectful working environment.

He/she provides managers guidance and support on workforce planning, recruitment, performance management, HR rules and regulations, and learning and development matters.



The HR Business Partner is\: (1) an adviser, who provides managers the proactive and strategic advice and guidance on HR-related matters including but not limited to workforce planning, working environment, and performance management; (2) a substantive expert in leveraging knowledge and expertise in human resources to provide sound strategic advice and guidance to managers; (3) an analyst, developing human resources strategies to support programmatic deliverables based on assessment of current and projected human resources needs and overall performance level; (4) change agent, enabling people to work effectively as they plan, implement and experience change and increasing people’s ability to manage future change


Functions / Key Results Expected

• Supports managers in developing coherent strategic plans to meet current and projected human resources requirements based on in-depth analysis of the Department or Office’s programmatic needs and budget.

• Provide guidance and assistance to managers in order to promote the timely and effective performance management, including coaching, counselling, disciplinary actions, etc.

• Assess and develop training plans and initiatives to address the learning and development needs of managers and staff members, in coordination with MTHR colleagues in the learning and development team.

• In close collaboration with MTHR staff relations team, work closely with management and staff to continuously strengthen work relationships, build morale, and increase productivity.

• Monitor effectiveness of existing HR regulations, procedures and guidelines and pro-actively contribute to their modification or establishment of the new ones, as needed. Participates in policy making and other HR working groups; performs other procedural/policy related tasks as required.

• Build awareness and understanding of HR policies, procedures and guidelines through engagement with managers.

• Maintain an effective level of business literacy about the designated entities’ budget, strategic plans, programs, and culture.

• Assess and anticipates HR-related needs for assigned group of clients.

• Analyse trends and develop solutions, programs, and best practices.

Competencies and Expertise

Core Competencies





Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.




Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.



Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.




Actively contributes to achieving team results. Supports team decisions.

Functional Competencies





Client orientation

Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.



Knowledge sharing and learning

Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively.



Technical/scientific credibility

Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Required Expertise



Expertise Description




Administrative Support

Discretion and Respect for Confidentiality

Application of a high degree of tact, diplomacy and discretion, and proven ability to maintain confidentiality.




Human Resources

International Human Resource Management

Knowledge of international HR management principles, concepts and practices.




Human Resources


Knowledge of HR principles and concepts with special emphasis on recruitment.




Human Resources

Strategic Human Resource Management

Ability to link human resources with strategic organizational goals.


Qualifications, Experience and Language skills

Advanced university degree (Master's Degree or equivalent) in human resources management, public or business administration or any other related field.

Minimum of seven years of progressively responsible experience in human resources management with emphasis on recruitment, including experience at an international level.
Thorough knowledge of human resources principles, management and practices as well as procedures and operations in an international organization.
Knowledge of best practices in international human resources management in the private sector and/or UN Common System and advantage. At least 3 years in a strategic partnership role, supporting and influencing senior executive leadership. Knowledge of recruitment software such as TALEO would be an asset.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.



The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $73516 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 30950, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance


Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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