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Programme Associate

Kingston (Canada)

  • Organization: UN WOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
  • Location: Kingston (Canada)
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Women's Empowerment and Gender Mainstreaming
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2020-04-09

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Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Programme Associate works with and provides support to the members of the UN Women Jamaica Programme Team in the development and implementation of the following projects and programmes, ensuring consistency with UN Women rules and regulations:

  • Projects funded from the UN Women Fund for Gender Equality;
  • UN Women’s portfolio on combating gender-based violence (GBV); strengthening women’s economic empowerment; women’s leadership; and strengthening the institutional mechanisms in support of national commitments to advancing gender equality and combating GBV
  • UN Women’s HIV&AIDS portfolio in the Caribbean and in Jamaica;
  • Supporting UN Women’s role within the UN Country Team; 

The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. S/he works in close collaboration with the operations, programme and project staff in the UN Women Jamaica Programme Office, the MCO in Barbados, the Regional Office in Panama and UN Women Headquarters in New York as required for resolving complex finance-related issues and exchange of information.

The Programme Associate’s time is to be divided with 50% of time supporting the Jamaica National Programme Coordinator’s area of work; and 50% of the time supporting the Regional Gender and HIV&AIDS Project Officer.

Duties and Responsibilities

Support in the formulation of Programme Strategies

  • Collect and present background information for the preparation of effective application of RBM tools.
  • Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation and execution arrangements.
  • Assemble briefing materials and prepare presentations for the programme unit, as required.
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Programme Management and Monitoring Support 

  • Support the Programme Team in the implementation of the control mechanisms for development of programmes/projects through monitoring of budget preparation and modifications.
  • Support Programme Team in monitoring progress towards programme delivery targets.
  • Prepare required project budget revisions, determination of unutilized funds and operational and financial closure of a project.
  • Support the Programme Team in the financial management of Programmes and related programme partnerships, including partnership agreements with Government, regional mechanisms, non-governmental organizations and international development partners and follow up on timely financial and narrative reporting
  • Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
  • Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations.
  • Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents.
  • Support the Programme team in the tracking and reporting on mobilized resources.

Administrative and Financial Management Support to the Programme Unit

  • Review of Financial Reports and UN Women FACE Forms used for monitoring project expenditures;
  • Create requisitions in Atlas for development projects and ensure goods/services are receipted in ATLAS ((PeopleSoft ERP system) and ensure budget checks are completed;  
  • Prepare cost sharing agreements, partner and government agreements and follow up on contributions within the MCO resource mobilization efforts;
  • Provide support to other thematic portfolios when required;

Facilitation of Knowledge Building and Knowledge Sharing

  • Support synthesis of lessons learnt and best practices related to programme management.
  • Support synthesis of lessons learned and best practices in programme finance.
  • Sound contributions to knowledge networks and communities of practice.
  • Support organization of training for the office staff and partners on programme and operations related issues.

The key results have an impact on the efficiency of the Programme Unit and success in implementation of programme strategies.  Accurate analysis, data entry and presentation of information ensure proper programme implementation.

Competencies

Core Values/Guiding Principles:

  • Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
  • Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
  • Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

  • Ethics and Values: Demonstrate and safeguard ethics and integrity
  • Organizational Awareness: Demonstrate corporate knowledge and sound judgment
  • Development and Innovation: Take charge of self-development and take initiative
  • Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
  • Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication
  • Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behaviour towards others
  • Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
  • Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
  • Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making

Functional Competencies:

  • Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Programme unit including logistical support;
  • Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
  • Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
  • Ability to organize and complete multiple tasks by establishing priorities;
  • Ability to handle a large volume of work possibly under time constraints;
  • Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly;
  • Ability to administer and execute financial processes and transactions;
  • Ability to manage data, documents, correspondence and reports information and workflow;

Required Skills and Experience

Education:

  • Completion of secondary education required.
  • University degree or equivalent in Business or Public Administration is an asset.

Experience:

  • A minimum of 6 years of project administrative experience preferably in a large or international corporation or organization.
  • Demonstrated experience in working in a computer environment using multiple office software packages, including Excel, Word and PowerPoint is required. Experience in ATLAS (PeopleSoft ERP system) is an advantage but not required.

Language Requirements:

  • Fluency in English is required.

Duty Station:

  • The position will be based in Jamaica.

Applications:

  • This position is open to Nationals of Jamaica, Residents of Jamaica, and CARICOM Nationals who can legally work in Jamaica;
  • All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employmentPlease group all documents into one (1) single PDF document as the system only allows the upload of one document.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

UN Women is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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