Operations Associate

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FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.

Qualified female applicants are encouraged to apply.

People with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidentiality.

The main aim of the FAO country offices, which are headed by an FAO representatives, is to assist governments to develop policies , programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

The FAO Representation in South Sudan is organized in three main units\: programme, Operations and administration. The current portfolio of projects in South Sudan includes activities related to agriculture (crop), livestock, Fisheries, Natural Resource management, food information systems is implemented with humanitarian, transitional and development funding. The incumbent will contribute to the country’s programme and portfolio as foreseen in the project he/she will coordinate and be assigned.

The Operations Associate will be based in Juba, South Sudan

Operations Associate will perform under the overall supervision of the FAOR and the direct supervision of the Operations Officer and will be responsible for the following duties\:

Work closely with M&E and procurement team in close collaboration with vendors, LoA teams and logistics.

The incumbent will carry out the following specific tasks\:

• Provide operations support services to the Operations Officer and facilitates the smooth running of the Operations and effective processing of information;

• Support drafting of letters of agreement (LoAs) by obtaining relevant clearance and the preparation of documentation for issuing of LoAs preliminary quality control of LoAs and Note for File;

• Initiate quality assurance form for processing by Quality Assurance Officer and LPC;

• Maintain service providers contact list and send reminders to service providers for submission of interim/final narrative and financial reports in accordance to the agreement;

• Ensure interim narrative reports are cleared by both Responsible Officers and Monitoring and Evaluation (M&E) unit, to support effective project delivery in terms of LOA monitoring;

• Review financial reports and transaction listing of service providers for audit validation and clearance;

• Ensure payment requests are in accordance with approved LoA budgets.

• Prepare SP payment memos, get approval from Responsible Officers and submit to Finance team for processing;

• Maintain and update LOA tracking table (Pipeline & backward) in close cooperation with the LoA unit and Project Managers to assist timely trigger on the reports and payments;

• Perform other related duties as required

• University degree in Finance, Accounting, Procurement or related fields. Possession of a University degree in any of those fields will be an advantage.

• At least two years of experience in LoA development, clear understanding on Procurement process is an asset.

• Must be a South Sudan national.

• Working knowledge of the English language and local languages.

  FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Ability to effectively use standard office software, such as MS Office (Access, Word, Outlook, Excel, PowerPoint).

• Systematic, well-structured and efficient approach to work assignments. Analytical ability, accuracy and consistency. Exercise diligence and care in dealing with records and expenditures.

• Capable of working under pressure in a multitasking position.

• Ability to work in a multicultural environment; Ability to work in rural and remote areas with minimum supervision.

• Demonstrate capacity to plan, prioritize and deliver tasks on time to meet goals in a high-pressure environment;

• Maturity and confidence in dealing with colleagues and partners;

• Good interpersonal skills and ability to work with others including FAO colleagues, partners, authorities and beneficiary communities.