Project Management Support - Analyst

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

New York Service Cluster (NYSC) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management

Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP) It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York.  The SDC has a footprint of approximately 125 countries.

UNOPS is supporting the United Nations Office of Counter Terrorism (UNOCT) in providing capacity building for youth with the aim of contributing to the prevention and countering of violent extremism and terrorism. The programme is centered around three pillars: (i) inclusivity and participation; (ii) tolerance and mental health; and (iii) livelihood, education and innovation.

The incumbent will report to UNOPS Project Manager.

The Project Management Support Analyst is responsible for supporting the Project Manager with the day-to-day implementation of the project, including monitoring of the project budget, identifying probable issues that may need attention, supporting in problem analysis and solution identification, drafting required correspondences to stakeholders concerned and preparing project reports.

Stakeholder Management:

• Support the coordination and management of communications to ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products.
• In coordination with the project manager, advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance).

Delivery and Performance:                                         

• Manage workshop preparation inclusive of travels, procurement and participants.
• Support the Project Manager on the delivery of assigned work packages.                                    
• Prepare and maintain project files, including internal and external project reports.                        
• Manage information ows and oversee change controls, risk registers and issue management by establishing document control procedures.
• Advise the Project Manager of any deviations from the plan and update plans. Work with the Project Manager to identify and manage risks.

Procedures:

• Maintain all supporting project financial documents for audit and review processes.
• Ensure accurate data entry into UNOPS ERP system (OneUNOPS) and OneUNOPS Projects – as appropriate.                                      
• Monitor project budget and financial expenditure and all administrative procedures in line with the work- plan.
• Process direct payments and advance requests and prepare project budget revisions.
• Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.                                                 
• Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
• Alert the Project Manager or any financial shortfalls and over-expenditures. Propose budget revision and initiate corrective action when necessary. Coordinate vendor communications, meetings, and reports as necessary
• Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents, ensure compliance with contractual obligations and UNOPS policies, processes and procedures
• Maintain records of project files and other supporting documents.
• Maintain the following records: Quality Register, Configuration Item Records and all other registers/logs delegated by the Project Manager
• Support the Project Manager in maintaining the following:                                                           
• i. Electronic Blue File
• ii. Procurement, HR and Finance les as required by UNOPS policies
• Manage the compilation, consolidation and analysis of relevant data of the mission            

Knowledge Management:

• Participate in the relevant Communities of Practice                                                        
• Contribute to expertise in tools and techniques.
• Support the compilation of lessons learned as per de ned reporting format.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and 

Education                                      

• University Degree (bachelor’s degree) in Project Management, Business Administration, International Relations, Finance, or other relevant discipline.
• Advanced university degree (Master's degree) in any of the above mentioned areas will be considered an asset.

• Minimum 2 years of professional experience in project support and reporting is essential.

• Fluency in English(write, read, talk) is required

Contract type: ICA Contract level: IICA-1/ICS-8
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. This position is tied to the project duration which is expected to be 8 months for now, at the end of this period if services are no longer required contract will be terminated.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.