Administrative Officer and Risk Management Coordinator (P-4)

19878 | Registry 

Organisational Context

Under the direct supervision of the Director of the Division of Management Services (DMS), the Office of the Director (OD-DMS) provides primary support to the Director in his overall direction, strategic planning, management and delivery of all administrative and managerial support required by all the Major Programmes of the Court to fulfill their mandate while ensuring adherence to relevant regulations, rules, policies and procedures; as well as in his implementation of a number of critical executive functions and in his role as member of the Registry Management Team (RMT). The Office of the Director of the Division works closely with the Immediate Office of the Registrar (IOR), other Offices of Directors from other Registry Divisions and Section Chiefs to ensure the implementation of the Registry’s strategic objectives and to coordinate activities, especially when interacting with external stakeholders such as the Committee on Budget and Finance (CBF), the Audit Committee (AC), the Hague Working Group (HWG), the Assembly of States Parties (ASP) and External Auditors.

The Director creates synergies within the Division in the delivery of management services. DMS consists of the Office of the Director, the Budget Section, the Finance Section, the Human Resources Section, the General Services Section and the Safety and Security Section.

Duties and Responsibilities

Within this framework, and under the direct supervision of the Director of the Division of Management Services, the incumbent will perform the following duties:

• Advises and provides input to the Director on strategic matters, including policies, related to the delivery of the Director’s executive functions which include strategic resource planning; overseeing the preparation of the annual budget; overseeing the preparation of relevant communication to oversight and external bodies; monitoring and reporting on organizational performance; coordinating the implementation of audit recommendations; and coordinating, overseeing, prioritizing and providing project management support.
• Develops and implements new supporting administrative initiatives including procedures, processes and reporting mechanisms.
• Coordinates and follows up with Section Chiefs on reporting to internal and external audiences, information on strategic matters, services and issues relating to the work of the Division, bringing relevant information to the attention of the Director and providing primary support to the Director in his leadership, executive direction and management of the Division. Compiles reports and information, conducts supplemental research as deemed necessary or as requested by the Director, and provides summaries and briefings to the Director, DMS.
• Serves as Risk Management Coordinator for the Court in line with the Court’s risk management framework. The Risk Management Coordinator also serves as Secretary to the Risk Management Committee (RMC) and is responsible for ensuring a harmonised approach in relation to the management of risks and their adequate monitoring across all major programmes; prepares relevant documentation to meet the reporting requirements of the RMC, senior management and oversight bodies; coordinates the conduction of Court-wide risk assessments and training; and advises the RMC to ensure that the risk management policy/framework is updated as required.
• In support of the Director, coordinates reporting requirements of governance bodies (including the AC, the CBF, the HWG and the ASP), providing substantive support on the areas that fall directly within OD-DMS; coordinates the preparation of official documents, identifies issues of strategic importance to be brought to the attention of the Registrar by the Director. Liaises with internal clients and external stakeholders and supports and participates in related meetings.
• Coordinates with DMS Chiefs to ensure implementation of strategic decisions and the strategic priorities within the Division
• Coordinates the work of the Office of the Director including the supervision of other professional staff that provide direct support to OD-DMS.
• Performs any other duties as assigned by the supervisor.

Essential Qualifications

Education:

Advanced university degree in public or business administration, management, finance, accounting or related area. A first-level university degree, in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

Work Experience:

A minimum of seven years (nine years with a first level university degree) of progressively responsible, relevant professional experience in administration, finance, accounting, human resources management or related field is required.  Relevant experience in an international organization would be considered an asset. Prior experience in business management in the commercial and/or public sectors is a strong asset.

Knowledge of programme management, budgeting or programme evaluation practices is desirable.

Certification in Project management, Risk Management and/or the equivalent in professional risk management experience is required.

In-depth knowledge of the International Standard ISO 31000:2009 or other related framework is highly desirable.

Demonstrated experience in dealing with high-level oversight bodies is required.

Knowledge, Skills and Abilities:

• Knowledge of risk management, programme management, budgeting or programme evaluation practices.
• Demonstrated conceptual analytical and evaluative skills and ability to conduct independent research and analysis, identifying issues, formulating opinions and making conclusions and recommendations or decisions where appropriate.
• Advanced computer skills, including knowledge of ERP systems is required. Experience in SAP is desirable.
• Solid Microsoft Office skills, including proficiency in Word, Excel and Project.
• Ability to establish priorities and to plan, coordinate and monitor own work plan.
• Flexibility and initiative, demonstrated ability to be proactive and resourceful.
• Ability to identify clients’ needs and appropriate solutions; ability to establish and maintain productive partnerships with clients.
• Willingness to keep abreast of new developments in the field of administration.
• Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
• Excellent communication and negotiation skills; ability to write in a clear and concise manner and to communicate effectively orally.
• Ability to provide advice, show judgement and sound reasoning in coordination of wide-variety of activities, delivery of numerous services and interaction with multiplicity of interlocutors
• Ability to supervise work of direct reports. Requires leadership, planning and management skills to ensure that resources are used as efficiently and effectively as possible. Requires good planning and communication skills in order to prioritise the multiple issues that the Office is dealing with on a daily basis. Coaching skills and ability to motivate.

Knowledge of Languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset.

ICC Core Competencies

Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems;
Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others;
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or
training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with
confidentiality requirements.
Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity

- In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged for senior positions at the Professional (P) and Director (D) levels. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.

- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.