Programme Support Officer

Position Title : Programme Support Officer

Duty Station : Bangui, Central African Republic

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 08 July 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Programme Coordinator, the successful candidate will be responsible for the coordination of project development and the production of regular reports for donors as well as in assisting with the development of evaluation and monitoring tools for projects in the Mission.

Core Functions / Responsibilities:

1. Coordinate the development of new Programmes and projects that respond to emerging trends and priorities, in close coordination with Programme/Project Managers, Regional Office (RO) Dakar, relevant clusters and technical working groups and external partners, in compliance with donor’s interests and requirements.

2. Support fundraising actions by maintaining regular contact with donor relations counterparts, including organizing and attending meetings and field site visits, contributing to the development, review and distribution of project funding submissions/proposals and appeals, and compiling information on donor policies and priorities.

3. Support donor contract management through coordinating the administrative aspects of new and ongoing projects, including assisting with activation, processing, endorsement, records-keeping and submissions in line with specific IOM internal requirements and procedures.

4. In close coordination with Programme/Project Managers and Programme Coordinator, facilitate the elaboration of periodic, precise and analytical reports for donors by ensuring compliance with IOM project review and endorsement process. Work closely with the finance and logistics department to facilitate consistency between financial and narrative reports.

5. Work closely with the Monitoring and Evaluation (M&E) Officer and Programme Managers to assist in the overall integration of M&E outputs in existing and new projects.

6. Strengthen the existing internal reporting templates and consolidate all reports from the field (weekly) and share key action points with the CoM and the Programme Coordinator.

7. Provide information for and facilitate the incorporation of cross-cutting themes (i.e. gender, protection, transhumance, Displacement Tracking Matrix (DTM), etc.) and conflict sensitivity in project concept notes and proposals in line with the new IOM Project Handbook.

8. Conduct desk research and field visits to prepare background information to support the development of new project proposals.

9. Provide and coordinate inputs for information requested by Headquarters, the RO, other IOM Country Offices and external partners, such as donors, government, partner agencies, and implementing partners, in close coordination with project teams.

10. Support liaison efforts with donors, UN partners, and governmental and non-governmental stakeholders in the Central African Republic.

11. Draft donor profiles and guidance notes on donor priorities. Assist in developing approaches to expand the IOM donor base, including research and mapping of funding trends.

12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Law, International Law, Political Science or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in project management, project development, institutional strengthening, capacity building related activities in a developing country and post-conflict context;

• Previous work in relevant issues such as migration management and governance, displacement, stabilization, community violence reduction, livelihoods is essential;

• Experience in project development and project management, humanitarian and migration-related activities, complex project implementation, budget drafting, research, report writing, liaison with governments and international agencies, reporting, fundraising and donor relations required;

• Experience with project planning, scheduling and deployment of resources, and evaluation and assessment;

• Demonstrated capacity in Coordination;

• Previous related experience in the Central African Republic field operations is an advantage.

Skills

• Strong project development and report writing skills;

• Good knowledge of programme management cycle;

• Personal commitment, efficiency, flexibility, drive for results, creative thinking;

• Good level of computer literacy, including database applications.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in French and English is required (oral and written). Working knowledge of Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the

ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 08 July 2020 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 25.06.2020 to 08.07.2020

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fees). IOM does not request any information related to bank accounts.

Requisition: SVN 2020 137 Programme Support Officer (P2) Bangui, Central African Republic (56493992) Released

Posting: Posting NC56493993 (56493993) Released