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KM Specialist (Knowledge Organization Systems)(P4)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Technology, Electronics and Mechanics
    • Monitoring and Evaluation
  • Closing Date: 2020-07-29

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Organizational Setting


The objective of the Department of Nuclear Energy (NE) is to foster the efficient and safe use of nuclear power by supporting interested Member States in\: improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; catalysing innovation in nuclear power and fuel cycle technologies; developing indigenous capabilities around the world for national energy planning; deploying new nuclear power plants; preserving and disseminating nuclear information and knowledge; and advancing science and industry through improved operation of research reactors.

The department has a dynamic, participative and interactive operating environment with inputs received from the Board of Governors, the General Conference, policy and decision-makers, and technical counterparts in Member States and the international development community.

The Division of Energy Planning and Nuclear Information and Knowledge comprises the Planning and Economic Studies Section, Nuclear Knowledge Management Section and the Nuclear Information Section. The Division is responsible for strengthening capacities in energy and nuclear power planning, building capacities to manage nuclear knowledge and provide knowledge management services to interested member states, and to procure and provide printed and electronic information in the area of nuclear science and technology.

The Nuclear Knowledge Management Section assists Member States by developing methodology and guidance documents in nuclear knowledge management; implementing KM initiatives; facilitating sustainable education, training and information exchange in nuclear science and technology; and assisting Member States in maintaining and preserving nuclear knowledge.

Main Purpose

The Knowledge Management (KM) Specialist (Knowledge Organization Systems) builds on experience with nuclear education and knowledge management issues in the nuclear sector, with respect to the entire nuclear life-cycle, including decommissioning, radiation waste management, and environmental remediation. He/she supports the development and implementation of effective nuclear education and knowledge management (KM) methods, including the development of sustainable knowledge management systems and processes to capture and manage nuclear information and resources based on Member State needs.


The role of the KM Specialist (Knowledge Organization Systems) within the knowledge organization systems (KOS) area of the Nuclear KM sub-programme is\: (1) a technical project manager, developing and implementing guidance, methods and programmes related to KOS; (2) an expert team member, providing analysis, developing information system/process requirements, solutions, and resources, and; (3) a scientific secretary, and/or technical officer providing coordination of initiatives, meetings, workshops and communications between IAEA experts, Member State counterparts, and other external partners/stakeholders.

Functions / Key Results Expected

  • Coordinate initiatives with/for Member States to enhance nuclear knowledge organization systems and their effective utilization.
  • Lead the development and update of the Nuclear Knowledge Management Section’s KOS methodology, resources/repositories and digital information resource management and sharing mechanisms/networks.
  • Develop requirements based on stakeholder involvement for the development/implementation of knowledge organization systems and platforms, including KOS support technical/expert communities.
  • Develop nuclear taxonomies, ontologies and classification systems, including subject analysis and identification or auto-generation of metadata.
  • Lead in the development of guidance and best practice documents for lifecycle management of design knowledge using semantic technology and KOS platforms.
  • Facilitate the adoption and implementation of common approaches to KOS and knowledge-centric plant information models (KPIM) in Member States.
  • Initiate, plan and conduct technical meetings for Member States to review and discuss the status and progress achieved in the area of KOS.
  • Undertake studies and comparative assessments or initiatives to capture and disseminate best practices of various KOS platform implementation approaches.
  • Strengthen existing or establish new partnerships, knowledge sharing networks, etc. with organizations in Member States with a view to promoting and enhancing semantic KOS technology adoption and implementation.
  • Develop and deliver appropriate training packages and briefings on knowledge organization systems.

Competencies and Expertise

Core Competencies

Name Definition
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork Actively contributes to achieving team results. Supports team decisions.


Functional Competencies

Name Definition
Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
Commitment to continuous process improvement Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
Partnership building Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.


Required Expertise

Function Name Expertise Description
Nuclear Engineering Management Systems for Nuclear Facilities Expertise and experience in the design and implementation of knowledge organization systems, preferably related to the lifecycle management of design knowledge
Nuclear Engineering Nuclear Engineering and Technology Knowledge of nuclear life-cycle, such as reactor design, construction, licensing, operations, decommissioning, radiation waste management or environmental remediation.
Nuclear Engineering Nuclear Knowledge Management Retaining and developing new elements of knowledge management development, also documenting of essential and innovative knowledge management products.
Management and Programme Analysis Project Management Developing, promoting, coordinating and evaluating related research and technical projects.
Training Training Implementation Knowledge in designing, planning and implementing training courses and e-learning modules.

Qualifications, Experience and Language skills

• Master's Degree - Advanced university degree in nuclear engineering or natural science/technology.

• Minimum seven years working experience in the nuclear sector with demonstrated successful track record of efficient and effective handling of knowledge organization system related projects in scientific and technical environments.
• Experience with information systems and services, competency and learning management systems, and organizing information resources.
• Experience in leading multicultural and multidisciplinary projects and/or teams.
• Direct and significant nuclear sector experience and knowledge related to the nuclear life-cycle, such as reactor design, construction, licensing, operations, decommissioning, waste management or environmental remediation.

• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $73516 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 33891, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\:
Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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