Deputy Director Finance
The International Rescue Committee has opened a country program in Mali since 2012. Our programs span the range from humanitarian relief to development activities, focusing on child protection, education, health and nutrition, economic recovery and development, governance, gender based violence, water, sanitation and hygiene and the rapid response mechanism. We work in the north, the center and south of Mali.
Conflict and shocks have displaced hundreds of thousands both within Mali and in neighboring countries. The security situation in the north and the center remains fragile and the armed groups operating there are hostile to the peace agreement and the redeployment of the authorities. Nevertheless the needs of the most vulnerable households (including IDP’s and host communities) are widespread and the issue of humanitarian access still complex and difficult to manage.
IRC is currently implementing programs in 5 regions:
To the North :
oKidal : in Education, Protection and Economic Recovery and Development
oMénaka : in Education, WASH, RRM, Protection
oGao : in Education, Protection and WASH
To the Centre :
oMopti: Economic Recovery and Development, Health/Nutrition, Governance, Protection, RRM.
To the South :
oKoulikoro: in Nutrition.
SUMMARY STATEMENT OF RESPONSIBILITIES:
•The Deputy Finance Director (DDF) has general responsibility for the financial, accounting and administrative functions of the mission in accordance with IRC standards and donors and he or she must provide strategic analyzes financial statements of the mission to facilitate decision-making by management.
•He or she must ensure the development of donor budgets, financial reports, and the provisional mission budget.
•He or she is committed to consolidating and supporting the changes and requirements of IRC Mali's strategic vision based on IRC's overall strategy.
•Ensures that all policies and procedures are in compliance with IRC and funding (donors) source policies, procedures, and requirements.
•As required, establishes finance and supporting function policies, systems and procedures including INTEGRA, and directs or performs their development, documentation, and implementation.
•Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by New York HQ and donors.
•Identifies requirements for and develop reporting formats to aid in the management of country operations and grant expenditures.
•Provides country management and program staff with monthly actual-to-budget expenditure reports and analysis for all grants and unrestricted funds.
•Ensuresbalance sheet reconciliations are completed monthly and on a timely basis and review final reconciliations and trial balances with the Country Director.
•Closely monitors all financial activities, and proactively keeps the Country Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.
•Directs the preparation of and approval of all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Direction and Regional Controller prior to submission.
•Develops, schedules and performs or supervises the completion of country internal control audits, and initiates necessary actions to correct internal control weaknesses.
•Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.
•Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
•Is the principal liaison with IRC NY HQ on all finance, accounting, grant budget management, and cash management matters
•Advocate and strengthen capacity building of the staff in the fight against fraud and corruption
Training & Staff Management
•Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.
•Update and adapt the organization chart for the Finance in a context of consortium and possible future regional programing
•Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.
•Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.
•Supervises all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
•In compliance with IRC policy, establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.
•Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.
•Establishes country policies on advance payments, credit terms, and use of bank payment instruments.
•Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.
•Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.
•Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
•Supervises the collection of contractual and other receivables.
•Assists with the preparation and revision of program and grant proposals and budgets.
•Maintains a close working relations with the DDO and the DDP for the budget design and the coordinated support to operations and programs
•Assists in the preparation and maintenance of the country’s Operating Budget; including preparation of budget guidelines to assist program managers in formulating budgets.
•In compliance with donor requirements and IRC policy develops the “Field Operations/Overhead” budget and recommends a methodology for allocation of overhead to grant budgets.
•Prepares the annual and monthly cash budgets based on approved funding.
•Presents and facilitates the review of actual to budget expenditures with the Country Director and program managers.