Reporting Officer

Eligibility criteria

Candidate age: between 18 and 29 throughout the entire duration of their assignment. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the direct supervision of the Partnerships Officer, the UN Volunteer will undertake the following tasks:

• Prepare Grant analysis, donor profiles and briefing notes in preparation of meetings and/or relations with donors.
• Assist in the Fundraising Taskforce and maintain an up-to-date Fundraising matrix and the reporting status.
• Develop a system for centralized recording and monitoring system of the Country Office fundraising activities.
• Contribute to the monitoring of key performance indicators for the office on a weekly basis
• Support the strengthening of the internal control function to ensure that donor reports are in compliance with donor’s conditions and the quality of reports is consistent
• Support Office reporting requirements and other ad-hoc requests in reporting by editing and preparing quality reports across programmes.
• Keep track of report due dates and work in collaboration with programmes to follow-up and ensure timely reporting.
• Ensure the editing and the production of quality proposals across areas and donors.
• Ensure the primary level of quality assurance before submission to the Management which consist of:

• For donor reports: verifying the coherence of reports with related project proposals and previous reports, as well ensuring the report is written accordingly to the RBM (Result Based Management Approach) and other key elements as per the established check list,
• For project proposals: ensuring the report is written accordingly to the RBM (Result Based Management Approach) and integrating the key elements listed in the check list for donor reports, verifying the budget calculations and the allocations of percentages for salaries of staff responsible for the implementation (10-20% of programmable budget), M&E, visibility and operational costs (respectively 2.5% + 2.5% + 5% of programmable budget).

• Ensure the timely preparation and dissemination of other mandatory and special reports, as well as briefing documents and corporate publications relating to programmed activities in support of UNICEF Togo Emergency responses (i.e: SitReps).
• Perform other assigned duties and responsibilities related to donor reporting, fundraising and donor relations

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

• University degree in Political Sciences, Social Sciences, Development, Planning, Communication or a related field

Required experience: 12 Months Experience remark:

• One (1) or two (2) years practical work experience in the above-mentioned areas or related fields.
• Fluency in French and English

Language skills:

• French(Mandatory), Level - Fluent
• English(Mandatory), Level - Working Knowledge

Area of expertise: Public information and reporting, Resource mobilization, partnership and donor coordination, Monitoring and evaluation Driving license: No Competencies values:

Adaptability and Flexibility, Client Orientation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.