Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:

Senior Finance Coordinator plays a key role in assisting Deputy Director, Finance (DDF) in supporting treasury, accounting, budgeting and planning functions of Thailand Country Program that includes the Crisis Response, Recovery and Development Department (CRRD) and Resettlement, Asylum and Integration Department (RAI) and Protection Surge Capacity Project. Key responsibilities include reviewof financial activities, staff training, field finance monitoring, management of accounts and treasury and assisting in budgetfunctions.

Major Responsibilities:

1)FinancialVerification:

Responsible for document/voucher verification with a value less or equivalent to US$20,000 submitted to Finance Department to ensure that:

a.The IRC policies and donor regulations are adheredto.

b.Expensesareallowable,allocable,andreasonableasperspecificdonorregulations.

c.The charging codes for payments submitted arecorrect.

d.Thecalculationsarecorrect.(thisincludestestofthemathematicalaccuracyofinvoices, receipts and supporting documents topayments)

e.The relevant supporting documents areattached.                      

2)General LedgerProcessing:

a)Manage and maintain entries of SUN System accounting including chart ofaccounts, charge codes, exchange rates, transactional details,etc.

b)Ensure the review of field office accounting transactions before uploaded onto SUN system andensureSUNSystemuploadsontimeandtimelysubmissionofthecountryofficeSAFfile toHQ.

c)Lead the country month-end closingprocess.

d)Generate, review, and analyze financial reports from SUNSystem Application.

e)Ensure the SUN system backup, restoration and retention procedure in place and follow for allSUNmasterfiles

3)FieldFinance:

a)Supervise a proper and timely review of the financial data submitted by field offices to identifyweaknessandproblemsandtodevelopcorrectionaction:

b)Provideamonthlyfeedbacktothefieldfinanceteamsregardingtheirtransactionscoding or /and its supporting documents byemail.

c)InformDDFfeedbacksonthefinancialdatasubmittedbyfieldoffices.

d)Analyze the monthly spreadsheets from the field offices prior to uploading onto SUN System.

4)The Monthly Balance Sheet AccountReconciliation:

a)On a monthly basis, supervise the preparation of the country office balance sheet accounts reconciliation report and relevant supporting documents for a review by DDF and the other Deputy Directors / CountryDirector.

b)Review the remarks on balance sheet accounts to discuss withDDF.

c)Monitor the staff, vendor advances and other balance sheet items before month endclosing.

d)Review the inter-country transaction worksheet and ensure the communication with the original country for confirmation oncharging.

5)CashForecasting:

a)Ensure that the country program cash forecasts and Cash Transfer Request (CTR) are accurate by working with field and program leads to help them develop more accurate cash forecasts oftheir programneeds.

b)Review cash projection prepared and submitted by otherdepartments.

c)Advise the monthly foreign currency conversions that match thecashflow.

6)Training and StaffManagement:

a)Assist in trainings for the program and operational staff on the IRC Finance policies, accounting and budgeting procedures and financial requirements as well as finance staffactivities.

b)After a field office visit, prepare a written field trip report for review by DDF that identifies key issues during the field trip visits and provide follow-up recommendations for improving control processesor procedures.

c)EnsurecomprehensiveperformancereviewsaretimelycompletedfordiscussionwithDDF.

d)Provide new staff orientations whenrequired

7)Payroll:

a)Supervise a monthly review of the outsourced national payroll report to ensure accuracy, standard and financial controls aremaintained.

b)Reviewthepreparationofthemonthlyinternationalandnationalstaffpayrollreportand accountingentriesincludingsalaryallocations.

c)ReviewwithholdingreportsandliaisonwiththeThairevenuedepartmenttoensurecompliance with national income tax and other relatedregulations.

d)Review Shared Program Cost allocation processes and methodology for overarching costs that comply with donor regulations onallowable costs.

8)Budgeting:

a)Prepare,revise,andmaintainCountryOfficeOperatingBudgetandgrantproposalbudgets.

b)Workwithprogramteamsinpreparingand/orrevisinggrantbudgetstosupportnewproposals or realignments to ensure adequate coverage of country operating costs and headquarters costs.

c)Consolidateandupdateallgrantpipelinesfromprogramsandotherdepartmentson a monthly

basis and to propose and prepare budget revisions, as necessary.

d)Reviewthemonthlytimesheetplanningworksheetandsendittoallsupervisors.

e)Supervise the preparation of and review Sun System Budgetuploads.

9)Reporting:

a)Prepare all monthly Budget versus Actual reports in donor currency to ensure maximum utilizationofbudgetedamountsandtoproviderecommendationsforrealignmentsasrequired.

b)Supervise the preparation of the required donor financialreports for areview by DDF.

c)Prepare US federal funding Letter of Credit –LOC report for HQ to ensure accurate appropriate balancesareincludedtofacilitategrantsimplementation.

d)Analyze the unrestricted funds report and approvedallocations.

e)Prepare Ministry of Interior and Ministry of Laborreports.

f)SupervisetheimplementationofBVAonlinesystem includingthedatauploadandverification.

g)Draftmonthly andad hocreports,includingthemonthlycountryprogramfinancialmanagement reports for a review byDDF.

10)Other:

a)AssistDDFwiththeinternalandexternalauditwhenrequired.

b)Assist in preparation of data required by SCAN Tool and Integra System.

c)Perform other duties, as appropriate orrequested

Key Working Relationships:

Position Reports to: Position directly supervises:

Deputy Director, Finance Senior Finance Manager

Management in Partnership for Field Finance Offices