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Logistics Officer (Emergency Coordination)

Kathmandu (Nepal)

  • Organization: UN WFP - World Food Programme
  • Location: Kathmandu (Nepal)
  • Grade: Level not specified
  • Occupational Groups:
    • Humanitarian Aid and Coordination
    • Logistics
    • Emergency Aid and Response
    • Supply Chain
    • Medical Practitioners
    • Managerial positions
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: 2020-09-24

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This position is part of the Emergency Preparedness and Response (EPR) unit and reports to the Head of Supply Chain and EPR. The incumbent will closely coordinate with the EPR Project Manager. The job holders report to a more senior Logistics Officer. Job holders operate with a high degree of independence, manage more junior staff to ensure that logistics operations and project objectives are achieved in full. Job holders are heavily involved in day–to-day activities and analytical work, and are focused on the areas of logistics and inter-cluster coordination for emergency preparedness and response, high-level government and civil-military liaison, logistics information management and backup security officer to contribute to information collection and analysis of security threats and risks to WFP personnel and assets.

JOB PURPOSE

To provide daily logistics coordination, high-level government and civil-military liaison services plus related research and analysis to ensure the efficient and cost-effective operations to achieve the strategic objectives of the WFP Nepal country office in full.

TERMS AND CONDITIONS

Functional Area:      Supply Chain & Emergency Preparedness and Response Unit
Position Title:           Logistics Officer(Emergency Coordination)
Type of Contract:     Fixed Term (FT), NOB
Duty Station:            Kathmandu, Nepal
Duration:                 1 year (Renewable)

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall management of the WFP Nepal Country Director, in close coordination with the EPR Project Manager and the direct supervision of the Head of Supply Chain and EPR, the incumbent will be responsible for the following duties:

  • Contribute towards the development of logistics emergency preparedness and response contingency plans, Conops, EPRP and processes ensuring compliance with wider logistics policies and WFP and national government standards.
  • Liaise and coordinate at high-level with relevant Government of Nepal partners, ministries and Government Security Forces (Nepali Army, Nepal Police, Armed Police Force), with UN agencies, donors, I/NGO’s, professional organizations and Academic Institutions on behalf of WFP and in support of UN RCO for the logistics cluster, inter-cluster and civil-military coordination subjects.
  • Support the Country Director and CO units/services with protocol issues, negotiating MoU’s and official CO project agreements & documents with relevant ministries.
  • Support or manage as substitute security officer, collecting safety and security information and analysing security threats and risks to WFP personnel and assets.
  • Support or manage as substitute EPR project manager, the National Logistics Cluster or operational activities following standard processes and contributing, directly or indirectly to the effective implementation of Activity 6 and delivery of humanitarian assistance to beneficiaries.
KEY ACCOUNTABILITIES CONTINUED
  • Collect and analyse data through research and networking with colleagues to recommend actions to senior staff to improve performance of national and local emergency logistics preparedness and response operations, strategies and policies.
  • Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimise use of available funds.
  • Contribute to consolidation and preparation of humanitarian relief pipeline planning, and to manage and optimize operational aspects of the humanitarian supply chain (procurement, shipping, dry-/port operation), including customs clearance processes, loading and discharging, contracting of applicable transport, warehousing and any relevant logistics services for WFP and members of the national logistics cluster.
  • Contribute to the supply chain by providing technical support and guidance to other CO units/services, divisions, particularly for emergency preparedness & response.
  • Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
  • Collate data and contribute to preparation of accurate and timely reporting, including Key Performance Indicators (KPIs), supporting a WFP-wide view of logistics activities that enables informed decision-making and consistent information presented to stakeholders.
KEY ACCOUNTABILITIES CONTINUED
  • Support capacity building of WFP staff and partners for efficient and effective delivery of logistics services and food assistance to beneficiaries (e.g. through the design and review of EPR, supply chain and logistics training materials).
  • Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance.
  • Follow emergency logistics preparedness practices, participate in preparation of CO Logistics Capacity Assessments (LCA), to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
  • Participate in the on-going review of internal processes and procedures and identify ways to increase the day-to-day efficiencies.
  • Act in an assigned emergency response capacity as required to meet logistics cluster coordination and emergency food assistance needs.
  • Perform other duties as and when required.
4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  •  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  •  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  •  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

  • Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  •  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  •  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  •  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  •  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  •  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  •  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  •  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  •  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  •  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization.
Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
Information Management & Reporting Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance.
Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
Warehouse and Inventory Management Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise.
Technical Assistance and Coordination Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs).
STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Political/Humanity and Social Science, Supply Chain, Logistics, Business Management or related field, or First University degree with additional years of directly related work experience
Language: Fluency (Level C) in both written and spoken English and Nepali language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience:

  • Having 7 years of experience in logistics coordination, high-level government and civil-military liaison services plus related research and analysis.
  • Coordinating national logistics cluster or inter-agency coordination, managing logistics services, information management for preparedness and disaster management.
  • Liaison with Federal Government ministries and civil-military coordination (having served in the Nepal Army is desirable).
  • With emergency training & simulation design & facilitation.
  • With Safety and Security Management.
  • Project planning, development and resource management.
  • In warehouse and management of humanitarian relief items.
  • Supporting Disaster Risk Reduction (DRR) and emergency policy and strategy development for Government partners.
OTHER SPECIFIC JOB REQUIREMENTS

Knowledge and Skills:

  • Instructor/Trainer for Emergency/Disaster Risk Management.
  • Safety and Security / Conflict and Crisis Management.
  • Facilitator of Disaster/Emergency Management simulation exercises.
  • Knowledge of Humanitarian Emergency Logistics and experience on logistics response operations.
  • Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with MoHA, NDRRMA, CAAN and others).
  • Ability to build strong partnerships by understanding and appropriately responding to and/or escalate needs of external partners.
  • Politically agile by portraying an informed and professional demeanour toward internal and external partners and stakeholders.
  • Having outstanding communications, coordination and people skills
  • Ability to lead and work constructively in a team.
DEADLINE FOR APPLICATIONS

Thursday, 24 September 2020

Only shortlisted candidates will be contacted.

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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