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Supply Chain Officer

Kampala (Uganda)

  • Organization: IRC - International Rescue Committee
  • Location: Kampala (Uganda)
  • Grade: Junior
  • Occupational Groups:
    • Logistics
    • Supply Chain
  • Closing Date:

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Reporting to Transport Manager, the Supply Chain Officer is responsible for the efficient coordination and management of all assets and warehousing inventory management functions for IRC’s office in Kampala

Duties and Responsibilities

Warehouse

  • Understand, implement and/or maintain standard IRC inventory management policies and procedures.
  • Train warehouse staff as required.
  • Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
  • Advise the Supply Chain Manager of potential inventory shortages
  • Manage casual laborers in the warehouse.
  • Ensure the maintenance of warehouse building(s), fittings and equipment.
  • Implement and ensure clear safety procedures.
  • Implement and ensure clear loading/unloading procedures, correct stacking and turnover (FIFO) procedures.
  • Advise the Supply Chain Manager of warehouse-specific issues or improvements
  • Maintain the Warehouse activity book recording all out going and incoming receipts and activities.
  • Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.

Goods Reception and Transport

  • Assist in receiving all supplies.
  • Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
  • Responsible for arranging and overseeing the air transportation of goods in accordance with IRC procedures.
  • Prioritize dispatch needs in conjunction with program.
  • Prioritize air road transport in coordination with the program department and field sites.
  • Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
  • Supervise truck loading and documentation follow up.

Warehousing and Inventory

  • Monitor security of IRC’s storage and supplies.
  • Receive completed store’s request forms and prepare the goods for issuance.   
  • Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
  • Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
  • On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
  • Update the stock record cards regularly.
  • Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.

Asset Management

  • Advise the Supply Chain Manager of asset-specific issues or improvements
  • Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
  • Monitor security of IRC’s assets and supplies.
  • Receive completed store’s request forms and prepare the assets for issuance.   
  • Ensure assets are signed for received on the Equipment issue and receipt form
  • On a monthly basis, work with the Supply Chain Coordinator to reconcile the asset register and asset tracking sheet and equipment issuance forms.
  • Update the asset register regularly.
  • Conduct routine asset inspection and submit report to the Supply Chain Manager in a timely manner.
  • Follow up on the delivery of customs documents filing.
  • Keep an accurate and up-to-date record of asset inward and outward movement in the Asset register

Customs Document

  • Facilitate all customs issues on air shipments.
  • Supervise customs document follow-up and filing.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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