Project Assistant

Vacancy Announcement VA20P122V01 Project Assistant

Strengthening Capability for Integrated Border Management in Lebanon (EU IBM Lebanon – Phase III)

Posting Date: 21 September 2020

Deadline for Applications: 5 September 2020

Duty Station: Beirut, Lebanon

Start Date: As soon as possible

Contract Duration: 12 months

Type of Post: Local Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 18 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Project Overview:

ICMPD isinvitingallinterestedcandidatesto applyforthe ProjectAssistant positionfortheEUfunded project “Strengthening Capability for Integrated Border Management in Lebanon (EU IBM Lebanon – Phase 3)”.

EU IBM Lebanon – phase 3 project builds on distinct efforts supported by the EU since 2012 in its sustained effort to support effective, efficient and coordinated border management. In developing more targeted communications activities and outputs, the EU IBM Lebanon – Phase 3 project seeks to highlight the importance of the EU’s continued support and commitment in contributing to enhanced border management, security and safety in Lebanon.

The position is based in ICMPD’s Beirut office.

Please note that this position is subject to approval and availability of project funds. Tasks and Responsibilities:

1. Support to project administration:

Support the Project Manager and the Long Term Expert(s) with the daily project operations; Provide informal translation of written project related documents (presentations, training material, publications, correspondences, strategies, action plans, factsheets etc.) ; Provide informal language support to various face-to-face as well as virtual project meetings, workshops, seminars, training sessions etc. from English into Arabic and vice versa; 1 Assist in implementation of project activities in accordance with the work plan; Prepare administrative documents, collect and compile inputs to documents; Draft routine correspondence to experts, project counterparts and service providers in both English and Arabic;

Assist in processes for recruitment of project staff and experts; Assist in procurement processes for conference/seminar services or other procurement actions foreseen in projects;

Administer contracts with service providers, interpreters and experts; Collect,compileandorganise backgroundmaterials,documentsandothermaterials formeetings; Compile project reports;

2. Support to project activities:

Prepare inputs to reports, summaries, graphs and inputs to presentations in support to various project activities;

Provide support to the organisation of workshops and meetings being responsible for visa arrangements,flightbookings,meetingfacilitiesandaccommodation,socialprogramme,catering, participant lists, DSA calculations;

Support the project team in preparing and providing backstopping during missions; Maintain the project filing system;

Support implementation of project-related communication activities; Prepare minutes and summaries of actions to be taken.

3. Support to project formulation:

Collect, compile and organise inputs to formulation of project proposal and documents for new projects.

Qualifications and Experience

Bachelor’s degree in language, social science, law, international relations, or any other field of relevance to the advertised positon and to the project

Minimum of 2 years work experience in a similar capacity, preferably in the international organisation

Good organisational skills with attention to detail and accuracy

Experience in organization of events and meetings

Strong oral and written communication skills

Strong team work and interpersonal skills

Excellent command of standard MS-office software

Proficiency in (verbal/written) English and Arabic, proficiency in a major EU language is an asset Experience in international projects would be a strong asset

Compensation:

ICMPD offers a monthly gross salary to be calculated based on qualifications and experience. Additional benefits include Health and Accident Insurance and six weeks’ annual leave. 2Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. This position may entail frequent travel to high risk areas at short notice for the execution of the tasks and duties, which may warrant adherence to security protocols, and/or health procedures. 3