Executive Associate (Budget & Finance)

To provide accounting policy guidance and income/ awards and budgetary management and support across the SEAR Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding, and advise budget centres on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level.

1. GL Budget related: Clear programme changes and related GL budget vouchers, expenditure batches; monitor budget ceilings, PB allocation and resources available;

2. HR Plan related: Monitor that data is accurately maintained in GSM and in offline consolidated sheet and tasks and awards are correctly mapped; review reports and resolve funding issues for monthly HQ payroll OLD run; calculate standard costs.

3. Assist in preparing briefings for high level meetings and provide inputs for any related meeting documents.

4. Perform initial review and provide comments regarding donor agreements received for BFU's clearance;

5. Supervise funding of the work plans; reconciliation of award distribution, budget and work plan funding; advise award managers and staff on budgetary issues; prepare reports from GSM.

6. Follow-up on receivables, undistributed funds and expiring awards.

7. Monitor follow up relating to implementation of voluntary funded projects and co-ordinate with award managers, including closure of awards, financial reports and refunds due to donors.

8. Monitor implementation of work plans, assist in preparing financial reports and budget analysis.

9. Assist in reviewing COVID-19 related proposals, including exceptional approvals, eMemos, CRC and RRC;

10. Assist in ensuring that adequate compliance to rules and regulations, delegation of authority, and Standard Operating Practices has been followed and supporting documents are attached to the proposals for future reviews, audits and evaluations;

11. Assist in monitoring COVID-19 funding, financial implementation, and prepare reports for Senior Management and donors, as required;

12. Replace other Executive Associates in BFU during their absence.

13. Perform any other task as assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Secondary school education with specialization in budgeting and accounting.
Desirable: Diploma certificate for studies in accounting and IT an advantage. Training in computer applications including excel

Experience

Essential: At least 10 years' progressive experience in finance and accounting area
Desirable: Experience in a UN Organization or International Organization is an asset.

Skills

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Moving forward in a changing environment
• Producing results

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,367,639 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• LATE APPLICATIONS WILL NOT BE ACCEPTED

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.
• A written test may be used as a form of screening.
• The written test for shortlisted candidates will tentatively be held during the week starting from 16 November 2020. Candidates are advised to make themselves available during that period.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.