The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

CHAI, in partnership with its India affiliate William J Clinton Foundation (WJCF), works in close partnership with and under the guidance of the Ministry of Health and Family Welfare (MoHFW) at the Central and States’ levels on an array of high priority initiatives aimed at improving health outcomes. Currently CHAI/WJCF works across projects to expand access to quality care and treatment for HIV/AIDS, Hepatitis-C, tuberculosis, pneumonia, diarrhoea, cancer, immunization.

Position Overview:

CHAI is seeking a Senior Associate, Finance and Operations to play a critical role in program management team, by serving as the lead for financial management and operations. The Senior Associate will interface with various finance and operations teams and act as the teams’ lead on internal financial management. They will work with Budgeting & Reporting department with the country team’s finance lead. They will oversee subcontract management for contracts and support other operational and logistics needs as they arise.

Budgeting and Reporting:

• Develop in-depth understanding of multiple programs’ budgets and expense drivers/levers and support program managers/ budget holders in developing/revising budget guidelines, and, preparation/submission of detailed program budgets
• Support the Director Finance and Program Managers in consolidation, validation and analysis of operational expenses against budgets; provide variance explanations and effect adjustments to programmatic plans/budgets
• Review income allocations and closely coordinate with program managers on execution rate, adjustments needed, and reforecasting of budgets to ensure consistency with programmatic goals/plans
• Prepare budget presentations for discussions/approvals and incorporation of these in program reports/submission

Financial Management and Planning:

• Prepare management reports/dashboard for tracking critical KPIs, and grants’/projects’ performance and advise Program managers on productivity metrics and cost efficiencies
• Support project teams in development of financial proposals/plans for new grants and support translation of these into detailed financial scenarios, cost heads/expense categories, phasing etc.

Grant Management:

• Support program teams in preparing, reviewing, reconciling and submitting financial reports to donors and in setting up and implementing appropriate reporting protocols
• Support development and implementation of Standard Operating Procedures for grants management, budgeting guidelines and financial management
• Send timely alerts and reminders for coordination with other WJCF Offices
• Process partner agreements/contracts and coordinate timely payments and maintenance of all partners records and financial documents

Efficient financial risk management:

• Support the Finance function in effective risk management measures, ensuring judicious utilisation of funds, adherence to budgets, and compliance with regulatory norms
• Support risk assessment of partners and institute measures including systems, processes and training of partners (and WJCF staff) in compliance and risk management

Compliance & audit support:

• Support development and implementation of policies, systems, and procedures to ensure financial probity, transparency, and adoption of best practices
• Assist Director Finance in in external/intrenal audits, reviews and preparation of audit action plan

Other responsibilities as needed

• Qualified Chartered Accountant, ICWA, Management Accountant, or MBA from reputed university/institute with 10 to 15 years of relevant work experience in similar organisational/functional context; Bachelor’s degree and relevant work experience may be considered in lieu of an advanced degree/qualification
• Strong knowledge of various financial software like QuickBooks/Tally and MS Excel; must have demonstrated experience in developing linked data spreadsheets/models and using features such as formula auditing, pivot tables, short-keys, and frequently used in-built excel formulas. Experience with Excel macro development will be an added advantage
• Demonstrated skills in reviewing/interpreting reports and in developing narrative analysis with appropriate follow up actions
• Highly numerate, strong accounting knowledge, and analytical/problem solving skills
• Rigorous and detail-oriented with an ability to multi-task and work effectively in a diverse and fast paced work environment
• Ability to coach both finance and non-finance people on financial issues including budgeting & internal controls
• Fluency in spoken and written English language with high verbal/written communication skills and good knowledge of using MS Office tools (Word & Power point)
• Excellent planning and prioritisation skills and ability to work independently

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