In our different field locations
Title: Area Manager
Location: For our different field locations
Reports to: Country Director
Grade – E2
Start of Contract & Duration: One year
Posting date: November 18, 2020
The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.
OVERALL PURPOSE OF THE JOB
The Area Manager is responsible for the overall implementation and strategic direction of the organization's current and future projects in the designated Area/Region of Ethiopia, and is the direct supervisor of both program and support staff in the Area office. The Area Manager oversees DRC’s program and support staff and ensure all programming in the respective regions are incorporated in Area Strategy which is further in line with DRC Ethiopia’s country strategy and the relevant program strategies, and is in full compliance with the organization’s policies and best practices.
Furthermore, the Area Manager is responsible for leading project cycle management, area level strategies and contributing to proposal development and program strategies - ensuring the successful implementation of all activities, and relevance and responsiveness of the activities to priority humanitarian needs in area. In this capacity, the Area Manager is also responsible for representing DRC publicly at the site level, including in coordination fora with other agencies, and for providing the direct link in communications between DRC's Area office and the Country office, Addis Ababa. Finally, it is essential the Area Manager collaborates with the Addis Ababa based National Safety Coordinator and Senior Management Team to provide safety and security management of the Bule Hora-based team and ensure all safety and security measures, including contingency plans and standard operating procedures, are in place and well understood by all staff.
DUTIES AND RESPONSIBILITIES
- Management and Coordinator:
- Overall responsibility for the recruitment and daily management of the Bule Hora -based team, including ensuring positive and collaborative working relationships in line with DRC's Code of Conduct and assessing staff capacity to provide or recommend relevant training or coaching as needed.
- Daily management of the Bule Hora office, including ensuring compliant financial operations and budgeting, administration, human resources, logistics, procurement and security in line with DRC and donor regulations.
- Represent DRC publicly at the site level, including in coordination fora with other agencies, and for providing the direct link in communications between DRC's Bule Hora field office and the Addis Ababa Country office.
- Programming and Technical Support:
- Provide oversight of all programming in the Area of operation in compliance with core protection principles and best practices, DRC and donor regulations, while upholding rigorous project cycle management standards.
- Design and support in conducting needs assessments to inform program design and identify risks and vulnerabilities, including those related to gender, age and diversity.
- Develop concrete initiatives to respond to protection risks experienced by the refugee, migrants, IDP and/orreturnee population in the respective Areas as well as specific strategies which build upon existing assets within the population.
- Drive the development and implementation of the Area Strategic Plan. Contribute to the strategic direction of programming through active and ongoing participation in and contribution to country-level strategic planning meetings and development of strategic documents.
- Work with the Heads of Programs and Support Services to contribute to new project development, including both narratives and budgets, by coordinating and compiling inputs from other technical and support staff.
- Ensure timely and quality delivery of all organizational and project reports and staff contributions to organizational monitoring and evaluation requirements to ensure project quality, relevance and accountability to DRC's beneficiary populations.
- Support staff to integrate protection and migration concerns and awareness into other sectors as relevant.
- Finance and Administration:
- Oversee and regularly update a comprehensive master budget of all of DRC’s operations in the Area.
- Assume responsibility as primary budget holder of all projects and lead in the development of new budgets and spending plans.
- Collaborate regularly with the Addis Ababa based Support Services and Grants teams to monitor spending and ensure the timely utilization of all grants.
- Ensure full compliance with DRC and donor financial guidelines and policies.
- Human Resources:
- Manage the Bule Hora-based team and support respectful and positive working relationships which allow for the effective implementation of all activities. This is to be achieved through leadership, team building, day-to-day support, capacity-building and strong, generalist knowledge in all of DRC’s core sectors, including protection, migration and infrastructure.
- Lead site-level recruitment processes and ensure that relevant staffing structures are in place and are reflective of appropriate gender balance.
- Promote professional development by identifying training and capacity building opportunities and ensure staff are well versed in core protection concepts, DRC's code of conduct, accountability, respectful dialogue with the refugee population, and prevention of sexual exploitation and abuse.
- Collaborate with the Addis Ababa human resources department to ensure staff evaluations are conducted on a regular basis.
- Logistics and Procurement:
- Ensure that support services teams develop and maintain procurement plan, and coordinate with Addis Ababa based supply chain logistics and procurement teams
- Ensure logistics and procurement processes are in place and fully compliant with DRC and donor policies and standards.
- Ensure field-based records are well managed, fulfill DRC and donor requirements, and are always up-to-date for use in donor reports.
- Monitor budget lines to ensure spending is in line with project timelines and implementation schedules.
- Regularly review procurement plans with procurement, logistics, and finance teams to adjust spending as required in advance of project closure.
- Safety and Security:
- Assume responsibility for staff safety in the area of operation. Ensure that all staff are held accountable to Safety Management protocol and standards
- Ensure all relevant information regarding safety, security and the context is collected, updated and shared in a regular and timely manner.
- Collaborate with the Addis Ababa based National Safety Coordinator and Senior Management Team to make decisions and manage security incidents at local level.
- Support coordination of safety management and safety-related communications amongst other partners in the area
All DRC roles require the post-holder to master DRC’s core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Experience and Technical Competencies:
- Master’s degree in law, social sciences, international development, or other relevant field.
- Minimum of 6 to 8 years of work experience within the field of law or protection, particularly within the field of humanitarian response and refugee protection, with experience working for an international NGO, UN agency or relevant ministry or local authority.
- Minimum of 5 years of experience in a senior project management position.
- Excellent analytical and writing skills.
- Excellent written and spoken English.
- Knowledge of Office software packages and experience using data analysis tools.
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.
We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.
Please note that we receive applications up to November 30, 2020.
For general information about the Danish Refugee Council, please consult www.drc.ngo.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics
We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.