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Procurement Officer(P1)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-1, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Nuclear Technology
    • Administrative support
    • Procurement
  • Closing Date: 2020-12-16

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Multiple positions under different funding modalities (Regular budget and/or Extrabudgetary)

 

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows\: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Office of Procurement Services procures goods and services with over 100M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA's Headquarters in Vienna, and its offices and laboratories. The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies and analytical instruments.

 

Main Purpose

Reporting to the Team Leader, the Procurement Officer is responsible for the procurement of a variety of commercially-available goods and services.

 

Role

The Procurement Officer is a contracting authority within delegated limits and negotiation authority. Specifically, he/she is\:



a Specialist in the procurement of a specific range of commodities and services;

an agent promoting the principles of best value for money at all stages of the procurement cycle; and

an analyst reviewing existing processes and proposing improvements.

 

Functions / Key Results Expected

Research and analyse the market, demand, stakeholders, and requirements and propose procurement approach.

Initiate and follow through on routine procurement projects.

Prepare simple procurement plans and issue tenders and drafts contracts for goods, equipment and services.

Provide procedural advice to evaluation committee members through the tender process.

Document results in a procurement plan for approval by management and exercise signatory authority for procurements up to Euro 60,000.

Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked, and identifying performance issues and bringing them to the attention of supervisor.

Keep abreast of best practices within and outside the UN Common System, and make recommendations for continuous process improvements.

Competencies and Expertise

Core Competencies

Name

Definition

 

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

 

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

 

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

 

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name

Definition

 

Commitment to continuous process improvement

Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement.

 

Partnership building

Develops and maintains partnerships needed for his/her work. Establishes and nurtures positive relations with partners and stakeholders.

 

Persuasion and influencing

Expresses ideas and suggestions in a clear manner and demonstrates the ability to successfully persuade and influence others.

Required Expertise

Function

Name

Expertise Description

 

 

 

Administrative Support

Data Management

Ability to analyze information, identify critical elements, assess consequences of different courses of action and draw logical conclusions.

 

 

 

Administrative Support

Guidance and Training

Ability of actively share knowledge and information with others and adopt a learning approach towards work through training, mentoring or networking.

 

 

 

Procurement Services

Oracle Procurement

Ability to be open to new ideas, understand the need for change and adapt accordingly. Identify and propose solutions to challenges.

 

 

 

Procurement Services

Procurement

Familiarity using Oracle Procurement/iProc will be an asset.

 

Qualifications, Experience and Language skills

University degree in Business Administration, Public Administration, Commerce, Engineering, Science, Law or other relevant discipline.

Familiarity with international trading practices and a sector related to the Agency's mandate is an advantage.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.

 

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $37460 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 18880, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

 

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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